CHANGES TO MEETING AGENDA
AS OF 04-13-99

The School Board publishes complete and summary versions of its meeting agendas. Changes to the summary agenda for the next Board meeting are provided below.

The complete agenda may be reviewed by visiting the Citizen Information Center in room 158 of the School Board Administration Building, 1450 N.E. 2nd Avenue, weekdays between 8:00 am and 4:30 pm. Telephone 995-1128.

AGENDA ITEMS WITHDRAWN AFTER PUBLICATION OF THE AGENDA:

The purpose of this bid, opened on February 24, 1998, was to establish a contract, to lease/purchase, at firm unit prices, quantities, as may be required, of school bus radio systems, for the Department of Transportation. The terms of agreement, as contained in the subject bid, awarded by the Board April 15, 1998, provided that the contract be effective for two (2) years from the date of award. An error was made in the Board agenda item,, of April 15,1998, incorrectly listing the effective dates of the award, and the amount awarded, for a one (1) year period. The following recommendation reflects a correction in the effective dates and dollar amount based on a two (2) year period, as specified in the original bid document.

RECOMMENDED: That The School Board of Miami-Dade County, Florida, CORRECT the AWARD of bid #21 I-VVI 1 - SCHOOL BUS RADIO SYSTEM LEASE PURCHASE, to lease/purchase, at firm unit prices, quantities, as may be required, of school bus radio systems, for the Department of Transportation, to reflect the two (2) year contract period and appropriate dollar amount, during the term of the bid, effective April 15, 1998, through April 14, 2000, as follows:

J-18 RENEWAL OF CONTRACTUA AGREEMENT WITH
PASS INTERNATIONAL, INC.
JOB ORDER CONTRACTS (JOC)
DETAILED REPAIRS AND CONSTRUCTION TASKS
(ORIGINAL CONTRACT NO. JOC98-AE)
(RENEWAL #1 CONTACT NO. JOC99-AE-1)

The School Board approved the award of Pass International Inc., for Job Order Contracting (JOC)Services on May 7 , 1997 and Renewal #1 on April 15, 1998. The original contact contains an option-to-review provision for two (2) additional one year periods. Facilities Support Services is requesting authorization to renew the contractual agreement, as provided for in Article 14 of the General Conditions, commencing upon expiration of the current contract.

J-19 RENEWAL OF CONTRACTUAL AGREEMENT WITH
VRV CONSTRUCTION CORP. (W)
JOB ORDER CONTRACTS (JOC)
DETAILED REPAIRS AND CONSTRUCTION TASKS
(ORIGINAL CONTRACT NO. JOC98-AD)
RENEWAL #I CONTRACT NO. JOC99-AD-1

The School Board approved the award of VRV Construction Corp. for Job Order Contracting (JOC) Services on April 15, 1998. The original contract contains an option-to- renew provision for two (2) additional one year periods. Facilities Support Services is requesting authorization to renew the contractual agreement, as provided for in Article 14 of the General Conditions, commencing upon expiration of the current contract.

J-20 RENEWAL #2 OF CONTRACTUAL AGREEMENT WITH
H.A. CONTRACTING CORP.
JOB ORDER CONTRACTS (JOC)
DETAILED REPAIRS AND CONSTRUCTION TASKS
(ORIGINAL CONTRACT NO. JOC97-W)
(RENEWAL #I CONTRACT NO. JOC98-AB)
(RENEWAL #2 CONTRACT NO. JOC99-AB-2)

The School Board approved the award of H.A. Contracting Corp. for Job Order Contracting (JOC) Services on May 7, 1997 and Renewal #I on May 7, 1998. The original contract contains an option-to-renew provision for two (2) additional one year periods. Facilities Support Services is requesting authorization to renew the contractual agreement, as provided for in Article 14 of the General Conditions, commencing upon expiration of the current contract.

K-2 DEFENSE OF BOARD MEMBERS, SUPERINTENDENT AND DEPUTY SUPERINTENDENT

In November 1998, the State Attorney’s Office for Miami-Dade County initiated an investigation into possible Sunshine violations at the School Board’s Organizational Meeting. It was necessary for six School Board members, the Superintendent and the Deputy Superintendent to obtain legal counsel to represent them in the matter. Pursuant to 5 230.234, Fla. Stat., and School Board Rule 6Gx13-lC-1.021, the School Board is authorized to provide for reimbursement of reasonable expenses for legal services for officers and employees of the Board who are charged with civil or criminal actions arising out of and in the course of the performance of assigned duties and responsibilities, upon successful defense by the employee or officer.

RECOMMENDED: That The School Board of Miami-Dade County, Florida, authorize reimbursement up to the amount of $2,500 to School Board members or employees for expenses incurred in the Sunshine investigation initiated by the State Attorney’s Office in November of 1998, or, in the alternative, pay the attorneys representing these individuals this amount directly, payment to be made upon presentation of an invoice or receipt from the attorney.

The Greater Miami Chamber of Commerce, the Rotary Club International District 6990, and Miami-Dade County Public Schools are promoting an Ethics in Business and Government initiative in the Greater Miami area. A major component of the project is ethics in education, an area in which this Board has demonstrated a deep interest. As a partner in the Chamber and the Rotary Club’s effort and to implement the initiative at school sites, it is proposed that Ethics Week be celebrated in all of Miami-Dade County’s public schools April 19-23, 1999.

ACTION PROPOSED BY DR. MARTA PEREZ: That The School Board of Miami-Dade County, Florida, approve Resolution No. 99-13 of The School Board of Miami-Dade County, Florida, proclaiming the week of April 19,1999, as Ethics Week in Miami-Dade County Public Schools.

B-5 REVIEW CHESS PROGRAMS CURRENTLY IN USE BY STUDENTS IN MIAMI-DADE PUBLIC SCHOOLS AND RESEARCH THE POSSIBILITY OF EXPANDING THESE PROGRAMS

The recent success of Miami-Dade County Public Schools students in national chess tournaments illustrates the game’s power to stimulate the cognitive abilities of young minds. That our champs hail from two inner-city schools, Toussaint Louverture Elementary and Miami Jackson Senior High, proves this power knows no ethnic, linguistic or socioeconomic bounds the right opportunities, tools and goals. All students can learn when given

ACTION PROPOSED BY DR. PEREZ: That The School Board of Miami-Dade County,Florida, direct the Superintendent of Schools to research and report back to the Board on the feasibility of expanding the district’s chess programs to improve the cognitive skills and behavior of all students.

B-11 REQUEST TO DETERMINE THE FEASIBILITY OF EXPANDING THE SECONDARY AND POST SECONDARY AVIATION PROGRAM TO THE OPA-LOCKA AIRPORT

General aviation continues to grow in South Florida. Approximately 90% of George T. Baker Aviation School graduates are placed in the industry.

ACTION PROPOSED BY DR. ROBERT B. INGRAM: That The School Board of Miami-Dade County, Florida, direct the Superintendent to determine the feasibility of expanding the secondary and post secondary aviation program to the Opa-Locka Airport.

B-13 REQUEST TO CLOSE HIGH SCHOOL CAMPUSES

The problem of juvenile violence is a serious and growing problem. Our schools are a microcosm of a society whose citizens are unnecessarily jeopardized by crime and violence. There are no easy solutions to this complex issue.

ACTION PROPOSED BY DEMETRIO PEREZ, JR., M.S. That The School Board of Miami-Dade County, Florida, direct the Superintendent of Schools to close all high schools campuses for the 1999-2000 school year.

C-1 REQUEST FOR AUTHORIZATION TO IMPLEMENT EDUCATIONAL PROGRAMS FOR THE 1999 SUMMER SCHOOL SESSION FOR ELEMENTARY SCHOOLS, MIDDLE SCHOOLS, AND SENIOR HIGH SCHOOLS -JULY 6,1999 THROUGH AUGUST 16,1999 STRATEGIC PLANNING GOALS: II - STUDENT ACHIEVEMENT/PREPARATION FOR POST SECONDARY EXPERIENCES

Ill - READING/LANGUAGE ARTS
IV - BILINGUALISM
VI - EFFECTIVE LEARNING ENVIRONMENT
IX - COMMUNITY/HOME/PARENT/SCHOOL/BUSINESS PARTNERSHIPS

LEGISLATIVE ACT/ON AND FUNDING FOR THE 1999 SUMMER PROGRAM

Lacking necessary action by the State Legislature, funding of the 1999 Summer Program is not finalized. Both the House and Senate have included the summer program as a categorical program at the prior year’s funding level in their respective budget proposals. The proposed language from the Senate allows direct costs only to be applied to the program. The House allows direct costs and only 10% support costs to be applied to the program. However, the supplemental education (summer school) program also permits these funds to be used for an extended school year, after school instruction, tutoring, extended day and/or mentoring programs.

RECOMMENDED: That The School Board of Miami-Dade County, Florida:

(1)authorize the proposed allocation formulas for the 1999 summer session, including designated supplementary programs, and authorize the Superintendent to implement the programs subject to any additional adjustments necessary to balance the overall 1999-2000 operating budget;
(2)authorize the Superintendent to enter into contractual agreement with universities and agencies identified for delivering of Outreach and Special Programs;
(3)provide summer programs, pending Legislative funding, to all eligible pupils pursuant to the established caps, the allocation plan, and including the opening of centers during summer 1999;
(4)approve the budget summary for fiscal year 1999-2000, thereby authorizing Financial Affairs to establish appropriations in the General Fund for the 1999 summer program; and
(5)authorize the Superintendent to implement changes as necessary to the Summer Program in the event that the Legislature reduces summer funding from the amount funded for 1998.

E-3 SUPERINTENDENT’S RESTRUCTURING OF FACILITIES OPERATIONS

1. APPROVE PROPOSED RESTRUCTURING OF FACILITIES OPERATIONS
2. DELETE POSITIONS (3)
3. ESTABLISH AND CLASSIFY POSITIONS (16)
4. CHANGE OF TITLES (4)
5. LATERAL TRANSFER (1)
6. APPOINT AND ASSIGN PERSONNEL

This item is being submitted for School Board approval pursuant to Florida Statutes 230.23(5) and 230.33(7) and School Board Rule 6Gxl3-2C-1.03.

RECOMMENDED: That effective April 15, 1999, or as soon thereafter as can be facilitated, The School Board of Miami-Dade County, Florida:

E-4 APPOINT AND ASSIGN:
MANAGER III,
BUSINESS DEVELOPMENT

The following recommendation is made in accordance with Board Rule 6Gxl3-4A-1.16.

This open position is due to the promotion of the incumbent.

Ms. Tamara M. Lafontant, currently an M/WBE Certification Specialist, Division of Business Development and Assistance, is recommended for appointment to the open, budgeted position of Manager III, Business Development, pay grade 39, Division of Business Development and Assistance. Ms. Lafontant received a Bachelor’s Degree in Economics from the Institute for Advanced Business and Economics Studies, Port au Prince, Haiti. Since 1993 to the present, Ms. Lafontant has been employed by Miami-Dade County Public Schools as a Data Input Specialist I Specialist, her current position.

RECOMMENDED: That The School Board of Miami-Dade County, Florida, appoint Ms. Tamara M. Lafontant, currently an M/WBE Certification Specialist, to the open budgeted position of Manager III, Business Development, pay grade 39, 12 months, and assign to the Division of Business Development and Assistance, effective April 15, 1999, or as soon thereafter as can be facilitated.

E-5 APPOINT AND ASSIGN:
ACCOUNTS PAYABLE MANAGER

The following recommendation is made in accordance with Board Rule 6Gx13-4A-1.16.

This open position is due to the retirement of the incumbent.

Mr. Eric F. Ojeda is recommended for appointment to the open, budgeted position of Accounts Payable Manager, pay grade 39, Office of Accounting. Mr.Ojeda received a Bachelor of Arts Degree from International College, Fort Myers, Florida and, a Master of Business Administration Degree from Nova Southeastern University, Fort Lauderdale, Florida. From 1993 to the present, Mr. Ojeda has been employed by General Electric in Bridgeport, Connecticut, as an Accounts payable Functional Coordinator and at General Electric Client Business Services, Inc., Fort Myers, Florida as an Accounts payable Client service leader and an Accounts payable program Manager, his current position.



E-6 APPOINT AND ASSIGN:
NUTRITION EDUCATION COORDINATOR

The following recommendation is made in accordance with Board Rule 6Gx13-4A-1.16.

This open position is due to the retirement of the incumbent.

Ms. Carol B. Chong is recommended for appointment to the open, budgeted position of Nutrition Education Coordinator, pay grade 41, Department of Food and Nutrition. Ms. Chong received a Bachelor of Science Degree from Pratt Institute, Brooklyn, New York; and, a Master of Arts Degree from New York University, New York City, New York. Since 1986 to the present, Ms. Chong has been employed by Miami Cardiac and Vascular Institute, Baptist Health Systems, Miami, Florida, as a Nutrition Education Specialist, her current position.

E-7 APPOINT AND ASSIGN:
PROGRAMMER I,
SYSTEMS AND PROGRAMMING SERVICES

The following recommendation is made in accordance with Board Rule 6Gx13-4A-1.1 6.

This open budgeted position is due to the resignation of the incumbent.

Mr. Keith L. McCray, currently a mathematics teacher at Brownsville Middle School, is recommended for appointment to the open, budgeted position of Programmer I, Systems and Programming Services, pay grade 33, Office of Information Technology. Mr. McCray received a Bachelor of Science Degree in Electronic Engineering Technology from Florida Agricultural and Mechanical University, Tallahassee, Florida. Since 1994 to the present, Mr. McCray has been employed by Miami-Dade County Public Schools as a mathematics teacher, his current position.

RECOMMENDED: That The School Board of Miami-Dade County, Florida, appoint Mr. Keith L. McCray, currently a mathematics teacher at Brownsville Middle School, to the open budgeted position of Programmer I, Systems and Programming Services, pay grade 33,12 months, and assign to the Office of Information Technology, effective April 15, 1999, or as soon thereafter as can be facilitated.

E-8 SUBJECT: APPOINT AND ASSIGN:
COORDINATOR II,
OPERATING BUDGET

The following recommendation is made in accordance with Board Rule 6Gxl3-4A-1.1 6.

This is an open budgeted position.

Ms. Sylvia Ferwson, currently an Accounting Specialist, Facilities Operations, is recommended for appointment to the open, budgeted position of Coordinator II, Operating Budget, pay grade 41, Division of School Police. Ms. Ferguson received a Bachelor of Arts Degree from St. Thomas University, Miami, Florida; and, a Master of Science Degree from St. Thomas University, Miami, Florida. Since 1991 to the present, Ms. Ferguson has been employed by Miami-Dade County Public Schools as an Accounting Clerk II and an Accounting Specialist, her current position.

RECOMMENDED: That The School Board of Miami-Dade County, Florida, appoint & Svlvia Ferouson, currently an Accounting Specialist, Facilities Operations, to the open budgeted position of Coordinator II, Operating Budget, pay grade 41, 12 months, and assign to the Division of School Police, effective April 15, 1999, or as soon thereafter as can be facilitated.

E-12 AUTHORIZATION OF THE 1999-2000 PROPERTY INSURANCE PROGRAM

At the Board meeting of April 15, 1998, when the Board authorized confirmation of the existing property insurance program for 1998-99, the Board also authorized staff to begin preliminary discussions regarding the subsequent year’s program to begin in 1999. Specifically, authorization was obtained to permit the Superintendent, through Arthur J. Gallagher & Co., Miami, Florida, to begin discussions with carriers, underwriters, and reinsurance companies, regarding the structure of a multiple year program.

RECOMMENDED: That The School Board of Miami-Dade County, Florida:

1. authorize the purchase of excess, all risk, replacement cost property insurance, through Arthur J. Gallagher & Co., Miami, Florida, effective May 1, 1999, for three, one-year renewals, subject to annual premium re-rates, changes in terms, conditions and mutual cancellation provisions, for total insurance limits of $700,000,000 per occurrence, with the following insurance companies and annual premiums:

Lloyds’ of London & other Companies $ 3,212,938
Allianz Insurance Company $ 1,412,105
Travelers Indemnity Insurance Co. $ 48,227
Cigna (Illinois Union Ins. Co.) $ 263,302
Royal Surplus Insurance Co. $ 342,512
Commonwealth Insurance Co. $ 237,508
Employers Insurance of Wausau $ 770,782
Westchester Fire Insurance Co. $ 427,936
Houston Casualty Insurance Co. $ 412,504
TIG Specialty Insurance Co. $ 108,758
Royal Insurance Co. of America $ 330,334
Fulcrum Insurance Company $ 180,008
Essex Insurance Company $ 122,512
Agricultural Insurance Company $ 69,828
American Empire Surplus Lines Ins. Co. $ 51,004
Coregis Insurance Company $ 110,114
Transnational Insurance Company $ 11,254
Northfield Insurance Company $ 55,004

TOTAL $ 8,166,630
2. authorize purchase of all risk of physical damage, stated value, replacement cost insurance for antennae, transmission lines, dishes, towers, and other equipment with total values of $2,291,582 at five locations, through Arthur J. Gallagher & Co., Miami, Florida, from Lloyds’ of London and other London companies, for three, one- year renewals, effective May 1, 1999, subject to annual premium re-rates, changes to terms, conditions and mutual cancellation provisions, at a flat annual premium of $89,413;

E-15 SUBJECT: TERMINATION OF EMPLOYMENT CONTRACTS OF INSTRUCTIONAL EMPLOYEES FOR FAILURE TO REMEDIATE PERFORMANCE DEFICIENCIES DURING THE 90-CALENDAR DAY PERFORMANCE PROBATION

The following instructional employee has been notified by the Superintendent of Schools that he has failed to satisfactorily correct identified performance deficiencies during his 90- Calendar Day Performance Probationary period:

RECOMMENDED: That The School Board of Miami-Dade County, Florida, terminate the employment contract of the above referenced instructional employee, effective April 14, 1999, the close of the workday, pending the outcome of a hearing, if requested.

G-79 AWARD OF BID #155-XX1 I - CCTV SECURITY SYSTEMS

The purpose of this bid, opened on February 23, 1999, is to establish a contract, to purchase, at firm unit prices, quantities, as may be required, of closed circuit security systems, for various locations. This is a term bid which states that the Board may purchase quantities, as may be required, at the unit price bid, but is not obligated to purchase any guaranteed amount. Of 11 1 vendors sent bid forms or card notices of this advertised bid, 31 responded, with 5 bids meeting specifications, 2 non-responsive bids (vendors did not submit bid bonds) and 24 no bids.

RECOMMENDED: That The School Board of Miami-Dade County, Florida, AWARD Bid #I 55-XX1 1 - CCTV SECURITY SYSTEMS, to purchase, at firm unit prices, quantities, as may be required, of closed circuit security systems, for various locations, during the term of the bid, effective April 14, 1999, through April 13, 2000, as follows:

G-84 BALANCE OF AWARD OF BID #181-XX06 - ART SUPPLIES

The purpose of this bid, opened on January 26, 1999, is to establish a contract, to purchase, at firm unit prices, quantities, as may be required, of art supplies, for Stores and Mail Distribution stock. This is a term bid which states that the Board may purchase quantities, as may be required, at the unit price bid, but is not obligated to purchase any guaranteed amount. Of 99 vendors sent bid forms or card notices of this advertised bid, 19 responded, with 16 regular bids (not all vendors bid all items), 2 non-responsive bids (vendor limited term of contract; no original signature on Bidder Qualification Form) and 1 no bid.

RECOMMENDED: That The School Board of Miami-Dade County, Florida, AWARD Bid #I 81 -XX06 - ART SUPPLIES, to purchase, at firm unit prices, quantities, as may be required, of art supplies, for Stores and Mail Distribution stock, during the term of the bid, effective April 14, 1999, through March 16, 2000, as follows:

G-88 AWARD OF BID #201-XX10 - WATER FIRE PROTECTION SYSTEM SERVICE CONTRACT (REBID)

The purpose of this bid, opened on March 18, 1999, is to establish a contract, to furnish, at firm unit prices, all necessary labor, materials and equipment, to test, service, inspect, repair and maintain, water-based fire protection systems, for the Office of Facilities Operations. This is a term bid which states that the Board may purchase quantities, as may be required, at the unit price bid, but is not obligated to purchase any guaranteed amount. Of 169 vendors sent bids forms or card notices of this advertised bid, 14 responded, with 6 bids meeting specifications (not all vendors bid all items) and 8 no bids.

RECOMMENDED: That The School Board of Miami-Dade County, Florida:

1. AWARD Bid #201-XX10 - WATER-BASED FIRE PROTECTION SYSTEM SERVICE CONTACT (REBID), to furnish, at firm unit prices, all necessary labor, materials and equipment, to test, service, inspect, repair and maintain, water-based fire protection systems, for the Office of Facilities Operations, during the term of the bid, effective April 14, 1999, through April 13, 2001, as follows:

J-2 COMMISSIONING OF TURNER CONSTRUCTION COMPANY AS CONSTRUCTION MANAGEMENT (CM) AT-RISK FOR AN ADDITION AT ROBERT MORGAN VOCATIONAL SCHOOL (S/S "HHH") PROJECT #A-0707; A 0707A

Staff has completed the selection process for a Construction management (CM) At-Risk firm for various projects.

J-7 APPROVAL OF GMP (GUARANTEED MAXIMUM PRICE) PROJECT NO. A-0517-CM ADDITIONS AND RENOVATIONS
VILLAGE GREEN ELEMENTARY SCHOOL
12265 SW 34 Street, Miami, Florida

At its recent meeting of November 18, 1998, the Board commissioned James B. Pirtle Construction Company, Inc. as CM-at-Risk for Village Green Elementary School. This contract provides for design phase services and presentation to the Board at the completion of design of a Guaranteed Maximum Price for construction.

 

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