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AGENDA ITEMS WITHDRAWN AFTER PUBLICATION OF THE
AGENDA:
AGENDA ITEMS ADDED AFTER PUBLICATION OF THE AGENDA:
B-4 REQUEST SELECTION OF
SCHOOL BOARD MEMBER TO SERVE ON THE MIAMI-DADE READINESS
COALITION
The Florida Legislature passed, and the Governor signed, a bill
this year that provides for Readiness Coalitions, of 18-25 members,
in Miami-Dade and other counties. This group of people will oversee a
plan - and, ultimately, the resources - addressing readiness from
birth to 5 (including education and health). Some members are
mandated by the legislation - the district administrator of the
Department of Children and Families, the Regional Workforce
Development Board chair or director, the county health director, the
chair or director of the Children’s Services Council, a
childcare licensing agency head, a central childcare agency
administrator, a Head Start director, the Superintendent of Schools,
a member appointed by the County Commission and another by the School
Board.
ACTION PROPOSED BY DR. SOLOMON C. STINSON: That The School Board
of Miami-Dade County, Florida select a member to serve on the
Miami-Dade Readiness Coalition.
E-1 PERSONNEL ACTION
LISTING OF INSTRUCTIONAL AND NONINSTRUCTIONAL APPOINTMENTS,
REASSIGNMENTS, LEAVES AND SEPARATIONS: JULY 28 -AUGUST 10,1999
The Personnel Action Listing numbered 883 consisting of 148 pages,
includes the following items:
RECOMMENDED: That The School Board of Miami-Dade County,
Florida, approve the instructional and noninstructional appointments,
reassignments, leaves, and separations as included in
Personnel.Action Listing 883:
E-17 RESTRUCTURING OF
MANAGEMENT AND COMPLIANCE AUDITS
1. APPROVE PROPOSED RESTRUCTURING OF MANAGEMENT AND COMPLIANCE AUDITS
2. DELETE POSITIONS (6)
3. ESTABLISH AND CLASSIFY POSITIONS (12)
4. APPOINT AND ASSIGN
This item is being submitted for School Board approval pursuant to
Florida Statutes 230.23 (5) and 230.33 (7) and School Board Rule
6Gx13-2C-1.03.
J-44 REJECT ALL
BIDS
PROJECT NO. A-0703
DESIGN-BUILD FOR SPRINGVIEW ELEMENTARY
K-8 CONVERSION (MLC GG)
1122 Blue Bird Avenue, Miami Springs, Florida
Twenty-two Design/Build contractors responded to the Request for
Qualifications and six were selected for invitation to bid on the
design criteria.
This project includes Minority Business Enterprise Subcontracting
Assistance Levels.
RECOMMENDED: That The School Board of Miami-Dade County,
Florida:
a) reject all bids on Project No. A-0703, Design-Build for Springview Elementary K-8 Conversion (MLC GG) because they exceed the construction budget and the cost per student station (485) allowable per State Statute; and
b) direct the Superintendent to review the bid documents and advertise rebidding of the project.
J-45 REJECT ALL
BIDS
PROJECT NO. A-071 2
ADDITION AT PALM SPRINGS MIDDLE SCHOOL (S/S BB-1)
1025 West 56’h Street, Hialeah, Florida
Twenty-two Design/Build contractors responded to the Request for
Qualifications and six were selected for invitation to bid on the
design criteria.
This project includes Minority Business Enterprise Subcontracting
Assistance Levels.
RECOMMENDED: That The School Board of Miami-Dade County,
Florida:
a) reject all bids on Project No. A-0712, Addition at Palm Springs Middle School (S/S “BB-1”) because they exceed the construction budget and the cost per student station (274) allowable per State Statute; and
b) direct the Superintendent to review the bid documents and advertise rebidding of the project.
STRATEGIC PLANNING GOAL: IX - COMMUNITY/HOME/PARENT/SCHOOL/BUSINESS PARTNERSHIPS
WLRN is currently planning
to build a 1,020 foot transmission
tower in order to comply with the Federal Communications
Commission’s requirement that WLRN transition to digital
broadcasting.
Other stations in the market are faced with the same needs and
requirements. WLRN wishes to explore the possibility that revenue
could be earned for the station by allowing other stations to use
excess capacity on WLRN’s tower. This concept is being pursued
because it offers the possibility of generating revenue which would
facilitate WLRN’s progress towards becoming financially
self-supporting. Factors such as cost/benefit ratios of accommodating
additional tenants on WLRN’s tower, liability, and the impact of
revenue on the tax exempt status of the financial plan for this
project will be researched and determined. Pending the soundness of
this concept, staff will prepare and submit a Request For Proposals
to the Board.
RECOMMENDED: That The School Board of Miami-Dade County, Florida,
authorize WLRN to explore the feasibility of leasing excess space on
WLRN’s proposed television/radio transmission tower.
G-61 REQUEST FOR APPROVAL
OF SUPPLEMENTAL AWARDS ON TERM BIDS
The purpose of this request is to obtain prior approval of
supplemental awards on the following term bids, inasmuch as the
estimated requirements, previously awarded by the Board, will be
exceeded before the bid terms expire.
RECOMMENDED: That The School Board of Miami-Dade County,
Florida, APPROVE the supplemental awards on the following term bids,
inasmuch as the estimated requirements, previously awarded by the
Board, will be exceeded before the bid terms expire:
STRATEGIC PLANNING GOALS: II -STUDENT ACHIEVEMENT
VI - EFFECTIVE LEARNING ENVIRONMENT
VII - SAFE SCHOOLS
IX - COMMUNITY/HOME/PARENT/SCHOOL/
BUSINESS PARTNERSHIPS
Data relating to criminal,
violent, or disruptive behavior during the 1998-l 999 school year in Miami-Dade
County
Public Schools shows
a decrease in the number of reported incidents. However, the recent
string of violence and school shootings throughout the nation have
made this Board realize that statistics are hardly reassuring as long
as the possibility exists that it could happen in our schools, to our
children. It is clearly our intent to ensure that the district’s
public school students and staff are secure whenever they are on
school premises. To this end, this Board has agreed through various
actions, to review existing safety procedures and programs in place,
to establish ad hoc committees for the development of safety plans,
and to review alternative safety strategies that can provide a
physical atmosphere conducive to learning.
RECOMMENDED: That The School Board of Miami-Dade County, Florida,
direct the Superintendent of Schools to schedule a conference session
on school safety to be held at 10:00 A.M. on October 20, 1999.
E-3 APPOINT AND
ASSIGN:
COORDINATOR,
CONSTRUCTION MAINTENANCE
The following recommendations are made in accordance with the
Miami-Dade County Public Schools/Dade County Schools
Administrators’ Association labor contract.
This open budgeted position is due to the restructuring of the Bureau
of Facilities Operations approved by the Board at its meeting of
April 14, 1999, Agenda Item E-3.
RECOMMENDED: That The School Board of Miami-Dade County,
Florida, appoint &. Jorge L. Bonsenor to the open, budgeted
position of Coordinator, Construction Maintenance, pay grade 40, 12
months, and assign to the Bureau of Facilities Operations, effective
September 9, 1999, or as soon thereafter as can be facilitated.
E-4 APPOINT AND
ASSIGN:
NETWORK ANALYST II
The following recommendation is made in accordance with the
Miami-Dade County Public Schools/Dade County Schools
Administrators’ Association labor contract.
This open budgeted position is due to the promotion of the incumbent.
Mr. Rolando Avila, currently a Network Analyst I, pay grade 41,
Office of Information Technology, is recommended for appointment to
the open, budgeted position of Network Analyst II, pay grade 42,
Office of Information Technology. Since 1989 to the present, Mr.
Avila has been employed by Miami-Dade County Public Schools as a
Network Installer, a Lead Network Installer, a Senior Network
Installer, a Network Coordinator, and a Network Analyst I, his
current position.
RECOMMENDED: That The School Board of Miami-Dade County, Florida,
appoint & Rolando Avila, currently a Network Analyst I, pay grade
41, to the open, budgeted position of Network Analyst II, pay grade
42, 12 months, and assign to the Office of Information Technology,
effective September 9, 1999, or as soon thereafter as can be
facilitated.
E-6 REQUEST FOR
AUTHORIZATION TO PURCHASE GENERAL/AUTO LIABILITY AND PROFESSIONAL
LIABILITY INSURANCE COVERAGE'S
Pursuant to authorization provided for in State Board Rule 6A-1
.012(1 I), the Board authorized staff to enter into negotiations for
a replacement excess liability insurance program to become effective
October, 1, 1999, following the extension of the present program
which the Board authorized at its meeting of June 23, 1999, Agenda
Item Replacement E-l8.
RECOMMENDED: That The School Board of Miami-Dade County,
Florida:
1. authorize purchase of its General/Auto/Professional Liability Errors and Omissions coverage with Landmark American Insurance Company (A.M. Best VIII), and reinsured by School, College and University Underwriters Ltd. (SCUUL), through Arthur J. Gallagher & Co., Miami, Florida, subject to a $100,000 per person/$200,000 per occurrence self-insured retention for general/auto liability, and a $200,000 per claim/wrongful act deductible for professional liability, with limits of liability for an initial 21-month policy period, effective October 1, 1999 through June 30, 2001 of $500,000/$5,687,500 21-month aggregate for general/auto/professional liability, $500,000 per claim/wrongful a&/$4,375,000 21-month aggregate excess professional liability, at an estimated 21-month premium of $857,500, payable in two payments, with an initial premium due for coverage October 1, 1999 to July I,2000 of $367,500, and the second premium due for coverage of July I, 2000 to July 1, 2001 of $490,000, for paid losses under $3,062,500, with additional premium of $428,750 once losses reach $3,937,500, with an additional premium of $857,500 once losses reach $4,812,500 during the initial 21- month policy period;
2. authorize renewal of its General/Auto/Professional Liability Errors and Omissions coverage with Landmark American Insurance Co. (A.M. Best A VIII) and reinsured by School College and University Underwriters Ltd. (SCUUL), through Arthur J. Gallagher & Co., Miami, Florida, for three additional one-year renewals commencing annually on July I, 2001, July 1, 2002, and July 1, 2003, subject to all annual policy terms, conditions, reimbursements, and provisions contained herein, with annual premiums of $490,000 for paid losses under$l,750,000, with additional premiums of $245,000 once losses reach $2,250,000, and $490,000 once losses reach $2,750,000, during any annual policy period;
E-16 SUSPENSION OF
EMPLOYEE
ERIC L. STEPHEN -TEACHER
SOUTH MIAMI MIDDLE SCHOOL
On August 27, 1999, the Superintendent of Schools sent the following
letter to Mr. Eric L. Stephen:
I am exercising my responsibility as Superintendent of Schools and
recommending to The School Board of Miami-Dade County, Florida, at
its scheduled meeting of September 8, 1999, that the School Board
suspend you, for 30 workdays, effective at the close of the workday,
September 8, 1999, for gross insubordination and misconduct in
office. This action is taken in accordance with Sections 230.03(2),
230,23(5)(f), 231.36(4)(c), and 447.209. Florida Statutes.
RECOMMENDED: That effective September 8, 1999, at the close of
the workday, the School Board suspend Mr. Eric L. Stephen, Teacher at
South Miami Middle School, for 30 workdays.
G-1 RESOLUTION NO. 4, THE
1998-99 GENERAL FUND FINAL BUDGET REVIEW
The Office of Budget Management has completed its review of
actual receipts and expenditures through June 30, 1999, and updated
entitlement notices from the Department of Education. Based on that
review, the following changes to the budget, as amended through the
last Board Meeting in June are recommended for approval.
RECOMMENDED: That The School Board of Miami-Dade County,
Florida:
a) Adopt Resolution No. 4, 1998-99 General Fund Final Budget Review;
b) Adopt the Summary of Revenues & Appropriations (page 4) and the Summary of Appropriations by Function (page 9).
G-2 RESOLUTION NO.
2,1998-99 DEBT SERVICE FUNDS BUDGET
RECOMMENDED: That The School Board of Miami-Dade County, Florida
approve Resolution No. 2, 1998-99 Debt Service Funds Budget, (1)
recognizing nonrevenue receipts, (2) recognizing changes in revenue
and transfers in from other funds, and (3) amending
appropriations.
G-3 RESOLUTION NO.
2,1998-99 CAPITAL OUTLAY FUNDS BUDGET
This Capital Outlay Resolution will recognize (1) new revenues, (2)
changes to appropriations, and (3) various changes in object codes
made since Resolution No. 1.
RECOMMENDED: That The School Board of Miami-Dade County,
Florida, approve Resolution No. 2, 1998-99 Capital Outlay Funds
Budget, (1) recognizing new revenues, (2) amending appropriations,
and (3) documenting changes in object codes, as described above and
summarized on page 5 of 5.
G-5 RESOLUTION NO. I,199889
FOOD SERVICE FUND - FINAL BUDGET REVIEW
The Office of Budget Management and the Office of the Controller have
completed a review of food service operations through June 30, 1999.
This resolution decreases budgeted revenues and other sources by
$2,080,743; decreases appropriations by $3,235,471 and increases fund
balance by $1,154,728 to reflect actual results for the year.
Accordingly, it is recommended that budgeted revenues and
appropriations be amended as follows:
RECOMMENDED: That The School Board of Miami-Dade County,
Florida approve Resolution No. 1, 1998-99 Food Service Fund - Final
Budget Review, decreasing revenues and other sources by $2,080,743;
decreasing appropriations by $3,235,471, and increasing ending fund
balance by $1,154,728.
G-63 REQUEST AUTHORIZATION
TO UTILIZE OTHER ENTITY BIDS FOR PURCHASE OVER $100,000
Authorization is requested to utilize the State of Florida
Contract # 730-650-99-I TELECOMMUNICATIONS EQUIPMENT - PRIVATE
AUTOMATIC BRANCH EXCHANGE, which expires on February 16, 2004, to
replace the telecommunications systems at 156 elementary school
locations. A Request For Quote (RFQ) was solicited to the three (3)
awarded vendors on the State of Florida Contract and represents a
considerable cost savings to the district due to much lower prices
than offered the State. The price per system is $10,198 for a total
of $1,590,888. However, the district has received funding commitments
from the federal government E-Rate program that supports a large
portion of this cost, leaving M-DCPS a total cost of $689,200. The
new systems will replace old telephone equipment which are
experiencing high volumes of blockage. Installation of these systems
will begin in early November and must be completed by June 30, 2000,
to meet the requirements imposed by the Schools and (SLD) E-Rate
program. Libraries Division.
RECOMMENDED: That The School Board of Miami-Dade County,
Florida, AUTHORIZE the Bureau of Procurement and Materials
Management, to utilize the State of Florida Contract #730- 650-99-I -
TELECOMMUNICATIONS-EQUIPMENT - PRIVATE AUTOMATIC BRANCH EXCHANGE, to
replace the telecommunications systems at 156 elementary school
locations, for a total cost of $689,200.
G-72 AWARD OF BID #206-Xx04
- TELEPHONE SERVICE, WIRELESS AND INTEGRATED TWO-WAY RADIO/WIRELESS
TELEPHONE
The purpose of this bid, opened on July 8, 1999, is to establish a
contract, to purchase, at firm unit prices, quantities, as may be
required, of wireless and integrated two-way radio/wireless telephone
service, for various locations. This is a term bid which states that
the Board may purchase quantities, as may be required, at the unit
price bid, but is not obligated to purchase any guaranteed amount. Of
49 vendors sent bid forms or card notices of this advertised bid, 16
responded, with 6 bids meeting specifications (includes 2 bids
meeting individual item specifications, but not all item
specifications; not all vendors bid all items), 2 non-responsive bids
(one vendor has been suspended from doing business with M-DCPS and
one vendor did not submit a Bidder Qualification Form 1 and 8 no
bids.
Revised-Replacement
RECOMMENDED: That The School Board of Miami-Dade County,
Florida, AWARD Bid #206-Xx04 - TELEPHONE SERVICE, WIRELESS AND
INTEGRATED TWO-WAY RADIO/WIRELESS TELEPHONE, to purchase, at firm
unit prices, quantities, as may be required, of wireless and
integrated two-way radio/wireless telephone service, for various
locations, during the term of the bid, effective September 8, 1999,
through September 7, 2001, as follows:
G-81 AWARD OF BID #057-2209
- PRINTING AND DISTRIBUTION OF READING BROCHURES
The purpose of this bid, opened on September 2, 1999, is to
establish a contract, to purchase, at a firm price, printing of
reading brochures, for the Division of Instructional Technology and
Media Support Services. Of 261 vendors sent bid forms or card notices
of this advertised bid, 13 responded, with 8 bids meeting
specifications, 1 bid not meeting specifications, 1 non-responsive
bid (no original signature, vendor did not fill out the Bidder
Qualification Form) and 3 no bids.
RECOMMENDED: That The School Board of Miami-Dade County,
Florida, AWARD Bid #057-2209 - PRINTING AND DISTRIBUTION OF READING
BROCHURES, to purchase, at a firm price, printing of reading
brochures, for the Division of Instructional Technology and Media
Support Services, effective September 8, 1999, as follows:
G-82 REQUEST AUTHORIZATION
TO PROVIDE PAY TELEPHONE SERVICES
Authorization is requested to provide pay telephone services at
various locations, after the expiration of the Request For Proposal
#043-TT04 - PAY TELEPHONE SERVICES, which expired September 3, 1999.
This service has been provided by Dave 1 Communications Group, Inc.,
formerly Peoples Telephone Company, Inc., from September 3, 1996,
with yearly commissions of $220,000. Due to the changes in technology
and the loss of revenue by Dave 1 Communications Group, Inc., the
vendor will not consider a renewal at the current rate of commission.
However, the vendor has agreed to continue providing pay telephone
services, on a month to month basis, to the district, without
commissions, through January 15, 2000, until a new Request For
Proposal can be awarded.
RECOMMENDED: That The School Board of Miami-Dade County,
Florida, AUTHORIZE the Bureau of Procurement and Materials
Management, to provide pay telephone services, on a month to month
basis, at various locations, without commissions, with Dave 1
Communications Group, Inc., formerly Peoples Telephone Company Inc.,
through January ‘I 5, 2000.
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