Excerpts from Unofficial Minutes of July 09, 2003 Board Meeting

 

APPROVED Bid Opening Lists of June 3, 12, 17, 2003.

APPROVED Minutes of the June 18, 2003 School Board meeting.

104,536 A-1 RECEIVED Superintendent’s Annual Report.

104,537**** AUTHORIZED Modifications to the employment agreement of Superintendent Merrett R. Stierheim, with his acknowledgement, to include one of the following options as proffered by Ms. Perla T. Hantman:

104,538 A-2 AWARDED Request for Proposals No. 153-CC10 – Consulting Services to Assess the Miami-Dade County Public Schools Facilities Construction Department, as delineated in the Official Agenda, effective July 9, 2003, or as soon thereafter as can be facilitated, to FMI Corporation.

104,539 B-1 APPROVED The district’s No Child Left Behind Public School Choice Implementation Plan to fulfill the expanded options component of the law; and authorized the Superintendent to amend the plan, as necessary, to conform to changes in the law.

104,540 B-2 APPROVED The conversion of Emerson Elementary School to a Bilingual School Organization (BISO) model, to begin implementation with the 2003-2004 kindergarten class; and expansion of the BISO model by an additional grade level each subsequent year.

104,541 B-22 AUTHORIZED A contractual agreement with Miami-Dade County, Division of Child Development Services, for daycare services provided by Lindsey Hopkins Technical Education Center and South Dade Adult Education, effective July 9, 2003 through June 30, 2004; and the receipt of reimbursements of expenditures, in an amount not to exceed $200,000, for services rendered.

104,542 B-23 AUTHORIZED A contractual agreement with Family Central, Inc., for daycare services provided by Miami Lakes Educational Center, effective July 9, 2003 through June 30, 2004; and the receipt of reimbursements of expenditures, in an amount not to exceed $150,000, for services rendered.

104,543 B-24 APPROVED The 2003-2004 Workforce Development Education Program fee schedule; and authorized the Superintendent to calculate and implement the 2003-2004 Workforce Development Education fee. No local funds are required.

104,544 B-25 AUTHORIZED A contractual agreement with Goodwill Industries of South Florida, Inc., to provide funding for an educational specialist to counsel students, and coordinate identified programs operated by Lindsey Hopkins Technical Education Center at Goodwill Industries of South Florida, Inc., effective August 9, 2003 through August 8, 2004; and the receipt of reimbursements of expenditures, in an amount not to exceed $95,000, for services rendered.

104,545 B-32 AUTHORIZED The expulsion of the student specified in the supplemental material SM-130 (2002-2003).

104,546 B-33 AUTHORIZED The expulsion of the student specified in the supplemental material SM-138 (2002-2003).

104,547 B-34 AUTHORIZED The expulsion of the student specified in the supplemental material SM-151 (2002-2003).

104,548 B-35 AUTHORIZED The expulsion of the student specified in the supplemental material SM-160 (2002-2003).

104,549 B-36 AUTHORIZED The expulsion of the student specified in the supplemental material SM-161 (2002-2003).

104,550 B-37 AUTHORIZED The expulsion of the student specified in the supplemental material SM-174 (2002-2003).

104,551 B-38 AUTHORIZED The expulsion of the student specified in the supplemental material SM-179 (2002-2003).

104,552 B-39 AUTHORIZED The expulsion of the student specified in the supplemental material SM-186 (2002-2003).

104,553 B-40 AUTHORIZED The expulsion of the student specified in the supplemental material SM-189 (2002-2003).

104,554 B-41 AUTHORIZED The expulsion of the student specified in the supplemental material SM-194 (2002-2003).

104,555 B-42 AUTHORIZED The expulsion of the student specified in the supplemental material SM-199 (2002-2003).

104,556 B-43 AUTHORIZED The expulsion of the student specified in the supplemental material Case No.005AD(02-03).

104,557 B-60 AUTHORIZED The acceptance of a grant award from the Florida Department of Education, in the total amount of $156,925, for funding under the Individuals with Disabilities Education Act (IDEA), Part B, Multiagency Network for $123,613, and General Revenue for $33,312, for the grant period, effective July 1, 2003 through August 31, 2004.

104,558 B-61 AUTHORIZED The acceptance of a grant award from the Economic Opportunity Family Health Center, Inc., to provide primary teen pregnancy prevention services, in the amount of $374,000, for the grant period of July 1, 2003 through June 30, 2004.

104,559 C-1 ENTERED A final order in the case of The School Board of Miami-Dade County, Florida v. Gloria Adams, DOAH Case No. 02-4565, adopting the Administrative Law Judge’s Recommended Order sustaining the suspension without pay of Gloria Adams, and terminating her employment with The School Board of Miami-Dade County, Florida, as of November 20, 2002, and denying any claim for back pay; and recommending that should Respondent complete an accepted program for substance abuse and demonstrate fitness, the School Board consider reemployment.

104,560 C-20 AUTHORIZED The initiation of rulemaking proceedings, in accordance with the Administrative Procedure Act, to amend School Board Rule 6Gx13-5B-1.04, Promotion, Placement, and Graduation, Grades K-12 and Adult, and amend the document, Pupil Progression Plan 2002-2003, which is incorporated by reference and is part of this rule.

104,561 C-21 AUTHORIZED The initiation of rulemaking proceedings, in accordance with the Administrative Procedure Act, to amend School Board Rule 6Gx13-4A-1.18, Assignment – Members of Same Family.

104,562 C-22 AUTHORIZED The initiation of rulemaking proceedings, in accordance with the Administrative Procedure Act, to amend School Board Rule 6Gx13-4D-1.022, Manual of Procedures for Managerial Exempt Personnel, and to amend Section G-6, Leaves, of the document, Manual of Procedures for Managerial Exempt Personnel, which is incorporated by reference and is a part of this Board rule.

104,563 C-23 AUTHORIZED The initiation of rulemaking proceedings, in accordance with the Administrative Procedure Act, to amend the following School Board rules:

104,564 D-1 DISCUSSED New Business: Board members.

104,565 D-2 INSTRUCTED The Superintendent to establish a mechanism to raise funds for specific projects and to meet district goals.

104,566 D-3 RECOGNIZED Leo Lichtman, a Glades Middle School student, for winning first place in an essay competition sponsored by the Florida Law Related Education Association, Inc.

104,567 D-4 AGREED To sponsor a values-based leadership conference to engage student and community leaders in an educational dialogue to promote the district’s core character-education values, and directed the Superintendent of Schools to seek community partners in planning and funding the event.

******** D-5 WITHDREW Request to develop a districtwide strategy for a paper reduction/workflow system. The cost to develop this plan would be approximately $30,000.

104,568 D-6 DENIED* Proposal for reconsideration of the Board’s previous vote on Agenda Item D-3, School Board meeting of June 18, 2003, to take action on the Board Attorney’s employment agreement.

* Proposal to reconsider failed on a 4-5 vote of the Board.

104,569 D-7 AUTHORIZED A 90-day pilot program for a time certain start of 6:30 p.m. for the monthly public hearing, commencing at the Board's August meeting.

104,570 D-8 DIRECTED* The Superintendent and Chief of Police to report annually to the Board at its August February meeting on the State of Schools' Security and Discipline, to include, but not be limited to districtwide and school-specific summary crime data (UCR) and discipline statistics (SESIR). This information would also be posted on the Dade-schools.net portal.

* Amended, as reflected above.

******** D-9 WITHDREW Request for approval of the conversion of Emerson Elementary School to a Bilingual School Organization (BISO) model. [See Agenda Item B-2.]

104,571 D-10 DENIED* Proposal to issue a Request For Proposals, for a maximum amount of $150,000, to engage a professional services firm by August 29, 2003, to identify and screen potential national candidates for the position of Superintendent of Schools by December 1, 2003.

* Proposal failed on a 3-5 vote of the Board, with one member unavailable to vote.

104,572 D-11 APPROVED Resolution No. 03-39, supporting the AfrICANDO Arts and Culture Folk Life Festival on July 26, 2003.

104,573 D-12 APPROVED The out-of-country field trip to Kigali, Rwanda for student Doris Thomas, and teacher Alvester Walker at Miami Carol City Senior High School, August 15-17, 2003.

104,574 E-1 AUTHORIZED The acceptance of a Declaration of Restrictions in connection with Miami-Dade County Application No. 03-062, BGR Development LLC, located at the northeast corner of S.W. 167 Avenue and S.W. 72 Street, for the provision of a voluntary monetary donation over and above educational facilities impact fees, in the amount of $25,200.

104,575 E-3 AUTHORIZED The acceptance of a Declaration of Restrictions in connection with Miami-Dade County Application No. 03-120, Jose A. Costa, Jr., Trustee, located at the northeast corner of S.W. 129 Avenue and S.W. 248 Street, for the provision of a voluntary monetary donation over and above educational facilities impact fees, in the amount of $20,400.

104,576 E-4 AUTHORIZED The acceptance of a Declaration of Restrictions in connection with Miami-Dade County Application No. 03-018, Martina Borek, et al., located at 12110 S.W. 248 Street, for the provision of a voluntary monetary donation over and above educational facilities impact fees, in the amount of $91,200.

104,577 E-5 AUTHORIZED The acceptance of a Declaration of Restrictions in connection with Miami-Dade County Application No. 02-201, SVK Airport Land LLC, located at the southeast corner of S.W. 137 Avenue and S.W. 256 Street, for the provision of a voluntary monetary donation over and above educational facilities impact fees, in the amount of $58,800.

104,578 E-7 AUTHORIZED The execution of the Second Supplemental Agreement to the Interlocal Agreement For Public School Facility Planning with the Town of Bay Harbor Islands, in conformance with the terms and conditions set forth, and to offer these terms to all other parties to the Interlocal Agreement, in compliance therewith.

104,579 E-8 AUTHORIZED The execution of a Grant of Easement Agreement with BellSouth Telecommunications, Inc., as described, at John A. Ferguson Senior High School.

104,580 E-9 AUTHORIZED The execution of a Grant of Easement Agreement with Florida Power and Light Company, as described, at Kinloch Park Elementary School.

104,581 E-10 AUTHORIZED The execution of a second lease amendment with the Florida Grand Opera, Inc., for use of 117 parking spaces located at 1411 N.E. 2 Avenue, to allow for the permanent or temporary reduction of the number of parking spaces available for District use, with a corresponding rent adjustment, and in conformance with the other terms and conditions set forth.

******** E-11 WITHDREW Request for authorization to execute a joint use agreement with the Town of Miami Lakes for 1.97 acres of vacant board-owned land.

104,582 E-12 AUTHORIZED The execution of a lease agreement with Inner City Youth of South Florida for use of recreational facilities at Lillie C. Evans Elementary School, at $1 per year rent, and under the terms and conditions set forth.

104,583 E-16 WITHDREW* Request for appointment of School Board member to serve on the Best Practices Construction and Maintenance Committee.

* Item withdrawn during the meeting.

104,584 E-25 AUTHORIZED The Superintendent, or his designee, to exercise the second year option of the agreement with Landera Associates, P.A., as Special Projects Consultant (SPC), to perform architectural services for projects, as delineated in the Official Agenda, effective July 11, 2003 through July 10, 2004.

104,585 E-27 CONFIRMED Change Order No. 1 on Project No. A0750B, Emergency Standby Generator, Maintenance and Operations, for an additional net increase of $9,634.

104,586 E-28 CONFIRMED Change Order No. 4 on Project No. A0654, Additions and Renovations, Phillis Wheatley Elementary School, for an additional increase of $76,889.

104,587 E-29 CONFIRMED Change Order No. 2 on Project No. A0670, Additions, Remodeling and Renovations, Westview Middle School, for an additional increase of $55,929 and a time extension of four days.

104,588 E-34 APPROVED The GMP for Turner Construction Company, Districtwide Safety-to-Life Projects, Various (5) Locations, in the amount of $7,249,448, which includes a contingency in the amount of $345,213, to Turner Construction Company, 2500 SW 3^rd Avenue, Miami, Florida, 33129.

104,589 E-35 APPROVED The GMP for James B. Pirtle Construction Co., Inc., Project No. A0825W6021, Portable Classrooms Replacement. Site-Built Units with Conventional Construction of 11 classroom units, in the total amount of $1,303,357, which includes building cost, site cost and a contingency in the amount of $623,065.

104,590 E-36 APPROVED The GMP for James B. Pirtle Construction Co., Inc., Project No. A0825S71361, Portable Classrooms Replacement. Site-Built Units with Conventional Construction of 11 classroom units, in the total amount of $1,301,011, which includes building cost, site cost and a contingency in the amount of $61,953.

******** E-37 WITHDREW Request for authorization to amend the capital construction budget.

104,591 E-38 ACCEPTED The progress update on the short-term action plan [to correct fire safety deficiencies], and details included in the attachment related to intermediate initiatives and long-term goals; and directed district staff to provide periodic updates on the progress of these goals and initiatives.

104,592 E-50 AUTHORIZED The renewal of the contractual agreement with Carivon Construction Company, Contract No. JOC01B-Central 3, in conformance with Article 14 of the contract, for a period of one year, commencing on the date the current contract meets the maximum value, or on August 21, 2003, whichever occurs first; and an increase in the maximum value of this renewal from $1,000,000 to $2,000,000, as allowed under Article 13 of the contract.

104,593 E-51 AUTHORIZED The renewal of the contractual agreement with H.A. Contracting Corp., Contract No. JOC02-S-A, with a maximum amount of $2,000,000, in conformance with Article 14 of the contract, for a period of one year, commencing on the date the current contract meets the maximum value, or on August 21, 2003, whichever occurs first.

104,594 F-1 APPROVED The prequalification of contractors [as delineated in the Official Agenda], and authorized staff to issue a certificate certifying prequalification for one year. This recommendation also delineates the previous work history of contractors with the district, where applicable.

104,595 F-2 RECEIVED The Internal Audit Report of the Internal Funds of Selected ACCESS Center 1 Schools, June 2003, presented by the Office of Management and Compliance Audits.

104,596 F-3 RECEIVED The Internal Audit Report of the Internal Funds of Selected ACCESS Center 3 Schools, June 2003, presented by the Office of Management and Compliance Audits.

104,597 F-4 RECEIVED The Internal Audit Report of the Internal Funds of Selected Schools and Centers, June 2003, presented by the Office of Management and Compliance Audits.

104,598 F-5 RECEIVED The Internal Audit Report: Examination of Fire Safety Remediation Efforts, June 2003, presented by the Office of Management and Compliance Audits.

104,599 F-6 RECEIVED The Internal Audit Report: Review of Payroll Procedures at Selected Offices, June 2003, presented by the Office of Management and Compliance Audits.

104,600 F-7 RECEIVED The audit reports of the community-based organizations as listed, presented by the Office of Management and Compliance Audits.

104,601 F-8 RECEIVED The Summary of Internal Auditing Activities for the 2002-03 Fiscal Year, and Proposed Audit Plan for the 2003-04 Fiscal Year for the Office of Management and Compliance Audits, June 2003, presented by the Office of Management and Compliance Audits.

104,602 F-11 AUTHORIZED A contractual agreement with the various agencies [as delineated in the Official Agenda] for the Department of Food and Nutrition to provide snacks/meals for participants housed in Miami-Dade County Public Schools’ facilities, from August 26, 2003 to August 25, 2004.

104,603 F-12 RECEIVED The Miami-Dade County Public Schools Annual Safety-to-Life Inspection documents.

104,604 F-13 AUTHORIZED The acceptance of a solar energy demonstration system under the Florida Photovoltaic (PV) Systems for Schools Educational Enhancement Program; and a 5-year no cost agreement with Florida Power and Light Company to install, service and, at the conclusion of the term, remove the PV system.

104,605 F-14 APPROVED The tentative schedule of Board meeting dates, for planning purposes, for the period January-December 2004, as follows:

The final listing of meeting dates for 2004 will be established by the Board at the 2003 organization meeting scheduled for Tuesday, November 18, 2003.

104,606 G-1 AUTHORIZED The Superintendent to advertise a proposed operating millage levy of 6.550 mills, a proposed capital outlay millage levy of 2.000 mills, and a proposed debt service levy of .682 mills, subject to certification of the State-Required Local Effort Millage Levy and the Supplemental Discretionary Millage Levy; and other actions as delineated in the Official Agenda.

104,607 G-16 RECEIVED The Monthly Financial Report for May 2003.

104,608 G-17 AUTHORIZED The Superintendent to enter into a contract, at an hourly rate of $140 for a total amount not to exceed $22,400, with Capital Accounting Solutions, Inc., to participate and perform accounting-related activities in relation to the preparation of The Cost Report for the fiscal year-ended June 30, 2003.

104,609 G-18 AUTHORIZED The Superintendent to enter into a contract, at an hourly rate of $150 for senior accountants and $130 for staff accountants, for an amount not to exceed $48,000, with KPMG, LLP, to participate and perform accounting-related activities in relation to the closing activities and preparation of the Annual Financial Report and the Comprehensive Annual Financial Report for the fiscal year-ended June 30, 2003.

104,610 G-19 AUTHORIZED The Superintendent to enter into a contract, at an hourly rate of $130 for a total amount not to exceed $62,400, with Mr. Stanley Corces to perform accounting duties related to the completion of the Annual Financial Report and the Comprehensive Annual Financial Report for the fiscal year-ended June 30, 2003.

104,611 G-60 APPROVED The supplemental awards on term bids, as delineated in the Official Agenda.

104,612 G-61 RECEIVED The report of purchases made utilizing other government bids.

104,613 G-62 RECEIVED The report of purchases made within guidelines of Board Rule 6Gx13-3C-1.10.

104,614 G-63 AUTHORIZED Procurement Management Services to utilize The School Board of Broward County, Florida, Bid No. 20-065T - Extermination of Termites, which expires on October 31, 2003, to provide fumigation treatment at various school locations, for a total amount of $200,000.

104,615 G-64 EXTENDED Contract No. 190-ZZ05 – Classroom Supplies, Catalog Discount, to various vendors as delineated in the Official Agenda, effective September 1, 2003 through November 30, 2003.

104,616 G-65 EXTENDED Contract No. 122-AA02 – Waste Removal: Oily Rags and Oil Filters, Hazardous/Non-Hazardous Material, to various vendors as delineated in the Official Agenda, effective August 1, 2003 through July 31, 2004.

104,617 G-66 EXTENDED Contract No. 204-AA07 – Transportation For Special Needs Students, to Handi-Van, Inc., and Zuni Transportation, Inc., effective August 26, 2003 through August 25, 2004.

104,618 G-67 EXTENDED Contract No. 108-BB06 - Science Equipment and Supplies, to various vendors as delineated in the Official Agenda, effective August 21, 2003 through August 20, 2004.

104,619 G-68 AWARDED Bid No. 145-CC09 – Plumbing: Copper Tubing and Fittings, to various vendors as delineated in the Official Agenda, effective August 1, 2003 through July 31, 2005.

104,620 G-69 AWARDED Partial of Bid No. 018-CC08 – Musical Instruments, to various vendors as delineated in the Official Agenda, effective July 9, 2003 through January 9, 2005.

104,621 G-70 AWARDED Bid No. 064-CC04 – Grease Trap, Septic Tank and Storm Drain Pump-Out and Repair Services, to various vendors as delineated in the Official Agenda, effective July 9, 2003 through June 30, 2005.

104,622 G-71 AWARDED Bid No. 090-CC07 – Furnish and Install Epoxy Flooring, to Dura Floor, Inc., and Grizzly General Contractor Corporation, effective July 9, 2003.

104,623 G-72 AWARDED Bid No. 175-CC03 – Food Items: Frozen and Refrigerated II, to Poppy Street Food Products, and School Food Service Systems, effective July 9, 2003 through December 17, 2004.

104,624 G-73 REJECTED Bid No. 112-CC03 – Specialty Bread and Pastries, to permit rebidding, with an expanded mailing list.

104,625 G-74 AWARDED Bid No. 122-CC01M/WBE – Furniture: Tables and Desks, to AFP Industries, and Seco Supplies, Inc., effective July 9, 2003 through January 31, 2005.

104,626 G-75 AWARDED Bid No. 124-CC01 – Furniture: Tables, to Allied Plastics Company, Inc., and Virco, Inc., effective July 13, 2003 through January 31, 2005.

104,627 G-76 AWARDED Bid No. 125-CC09 – Paneling, Wood (Rebid), to City Lumber Sales, Inc., and Rider Distributors, Inc., effective July 9, 2003 through July 8, 2004.

104,628 G-77 REJECTED Bid No. 130-CC07 – Radiator Servicing and Repairs for Motor Vehicles and Equipment.

104,629 G-78 APPROVED The assignment of School Bus Routes for approved private school bus companies [Contract No. 145-BB07], to First Student, Inc., c/o First Group American, Inc., and to Navarro International, LLC.

104,630 H-1 APPROVED The instructional and non-instructional appointments, reassignments, leaves, and separations as included in Personnel Action Listing 929.

104,631 H-2 APPROVED The recommendations, as delineated in the Official Agenda, for appointments and lateral transfers, to be effective July 10, 2003, or as soon thereafter as can be facilitated, with exceptions noted.

104,632 H-3 APPROVED The appointments and assignments of professional and technical personnel for candidates new to the school district, as delineated in the Official Agenda., effective July 10, 2003, or as soon thereafter as can be facilitated.

104,633 H-4 AUTHORIZED A legislative supplement in the amount of $15,000, for Mr. Alberto M. Carvalho, for his legislative responsibilities for the 2003-2004 fiscal year.

104,634 H-5 AUTHORIZED A Professional Development School agree- ment between South Hialeah Elementary School and Florida International University.

104,635 H-6 AUTHORIZED A Settlement Agreement with Dr. Richard H. Hinds, Chief Financial Officer (transition), based upon the terms outlined in the Official Agenda, to be effective July 9, 2003.

Adjourned

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