THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA

Miami, Florida

OFFICIAL AGENDA

JANUARY 16, 2019 - REGULAR BOARD MEETING - 11:00 A. M.

REGULAR PUBLIC HEARING*

(Following the conclusion of the regular agenda,
but no later than approximately 6:30 P.M.)

(*Following the conclusion of the regular agenda, but no later than approximately 6:30 P.M.)

PERSONS WISHING TO SPEAK TO AN AGENDA ITEM listed for this meeting and/or the REGULAR PUBLIC HEARING should submit a written request to the Superintendent of Schools, 1450 N.E. Second Avenue, Room 102, Miami, Florida 33132, NO LATER THAN 4:30 P.M., MONDAY, JANUARY 14, 2019.

Speakers Supplemental List will generally be posted on Tuesday PM or Wednesday AM prior to the meeting. To view a history of the changes to the Agenda click button below.

* The public hearing shall begin no later than approximately 6:30 p.m. The Chair may begin calling speakers who are present immediately following the conclusion of the regular agenda. The public hearing shall not conclude before 4:30 p.m., unless all of the speakers signed up to speak are present and have been given the opportunity to speak.

Citizens who wish to speak on matters not on the agenda, or on agenda items that appear on the consent agenda, will be heard at the public hearing. The total time allotted for the public hearing shall not exceed one and one-half hours.

Pursuant to Board Policy 0169.1, a person not scheduled in advance to speak on a non-agenda topic must submit, either before or during the regularly scheduled meeting, a written request to the Chair. Board members present at the meeting must vote by a majority for the person to be heard.

The School Board of Miami-Dade County, Florida, seeks public input and participation. However, the public purpose is not served when citizens become disorderly or disrupt the meeting. Accordingly, the Chair may order the removal from any School Board meeting of any person interfering with the expeditious or orderly process of the meeting provided the Chair has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Any law enforcement authority or a sergeant-at-arms designated by Chair shall remove any person ordered removed pursuant to this section §1001.372 (3), Fla.Stat.

11:00 A. M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

MOMENT OF SILENT MEDITATION

Pursuant to its Policies, proposed Board member resolutions, endorsements, and proclamations will be presented at 11:00 a.m. Upon vote being taken, the Board will recess to present the approved resolutions, endorsements, and proclamations, to which all persons are invited. The Superintendent’s Special Orders shall follow the Board Member presentations.

The Board will then reconvene the regular public meeting, including other hearings, in accordance with Policies of the Board, at 1:00 p.m.

B-3 REQUEST APPROVAL OF RESOLUTION NO. 19-001 OF THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA, RECOGNIZING MICAELA A. BENITO, FIRST GRADE STUDENT AT KEY BISCAYNE K-8 CENTER

ACTION PROPOSED BY MS. MARIA TERESA ROJAS: That The School Board of Miami-Dade County, Florida, approve Resolution No. 19-001 of The School Board of Miami-Dade County, Florida, recognizing Micaela A. Benito, first grade student at Key Biscayne K-8 Center.

B-4 REQUEST FOR APPROVAL OF RESOLUTION NO. 19-002 OF THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA, RECOGNIZING THE MIAMI NORTHWESTERN FOOTBALL TEAM

ACTION PROPOSED BY DR. DOROTHY BENDROSS-MINDINGALL: That The School Board of Miami-Dade County, Florida, approve Resolution No. 19-002 of The School Board of Miami-Dade County, Florida, recognizing the Miami Northwestern Senior High School Football Team.

B-5 REQUEST APPROVAL OF RESOLUTION NO. 19-004 OF THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA, RECOGNIZING THE GLAZER AND LORTON WRITING INSTITUTE (REPLACEMENT)

ACTION PROPOSED BY DR. LAWRENCE S. FELDMAN: That The School Board of Miami-Dade County, Florida, approve Resolution No. 19-004 of The School Board of Miami-Dade County, Florida, recognizing The Zelda Glazer and Eveleen Lorton Writing Institute.

B-6 REQUEST APPROVAL OF RESOLUTION NO. 19-003 OF THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA, RECOGNIZING MS. ANGELA RAMOS (REVISED REPLACEMENT) 

ACTION PROPOSED BY LUBBY NAVARRO: That The School Board of Miami-Dade County, Florida, approve Resolution No. 19-003 of The School Board of Miami-Dade County, Florida, recognizing Ms. Angela Ramos.

B-7 REQUEST FOR APPROVAL OF RESOLUTION NO. 19-005 OF THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA, RECOGNIZING G. HOLMES BRADDOCK SENIOR HIGH SCHOOL’S GIRLS’ CROSS COUNTRY TEAM (REVISED REPLACEMENT) 

ACTION PROPOSED BY DR. MARTA PÉREZ: That The School Board of Miami-Dade County, Florida, approve Resolution No. 19-005 of The School Board of Miami-Dade County, Florida, recognizing the achievements of the Girls’ Cross Country Team at G. Holmes Braddock Senior High School.

SPECIAL ORDER OF BUSINESS

·

STUDENT PERFORMANCE

· Miami Killian Senior High School Performers

AGENDA ITEMS ADDED/WITHDRAWN AFTER PUBLICATION OF THE AGENDA

DISCLOSURE OF VOTING CONFLICTS

CONSENT AGENDA

APPROVAL OF BID OPENING LISTS:

December 4, 2018

APPROVAL OF BOARD MINUTES:

December 19, 2018

B. OFFICE OF SCHOOL BOARD MEMBERS

- Board Member Announcements *

- Resolutions and Recognitions (11:00 a.m.)

(*ANNOUNCEMENTS WILL BE HEARD AT THE CONCLUSION OF THE “H” ITEMS)

SUPERINTENDENT’S SPECIAL ORDERS OF BUSINESS (11:00 A.M.)

A., C. THROUGH G. ADMINISTRATION’S NEW BUSINESS ITEMS AND SCHOOL BOARD ATTORNEY’S ITEMS

A. SUPERINTENDENT’S PRIORITY ITEMS

(ITEMS WILL BE HEARD AT APPROXIMATELY 5:00 P.M.)

C. ACADEMICS, EVALUATION AND TECHNOLOGY

D. PERSONNEL SERVICES AND STUDENT AND SCHOOL SUPPORT

E. INNOVATION, GOVERNMENTAL RELATIONS AND COMMUNITY ENGAGEMENT/FISCAL ACCOUNTABILITY

F. FACILITIES AND CONSTRUCTION

G. SCHOOL BOARD ATTORNEY

H. OFFICE OF SCHOOL BOARD MEMBERS

- Proposed Board Member Initiatives

- Board Member Discussion Issues/New Business

I. OFFICE OF SCHOOL BOARD MEMBERS

- Correspondence, Reports and Other Information (Pre-Taped Items)

REGULAR PUBLIC HEARING SPEAKERS AND/OR SPEAKERS TO CONSENT AGENDA ITEMS WILL BE HEARD IN ACCORDANCE WITH THE BOARD POLICY.

THE PUBLIC HEARING SHALL BEGIN NO LATER THAN APPROXIMATELY 6:30 P.M. THE CHAIR MAY BEGIN CALLING SPEAKERS WHO ARE PRESENT IMMEDIATELY FOLLOWING THE CONCLUSION OF THE REGULAR AGENDA. THE PUBLIC HEARING SHALL NOT CONCLUDE BEFORE 4:30 P.M., UNLESS ALL OF THE SPEAKERS SIGNED UP TO SPEAK ARE PRESENT AND HAVE BEEN GIVEN THE OPPORTUNITY TO SPEAK.

A. SUPERINTENDENT’S PRIORITY ITEMS

A-1 SUPERINTENDENT’S INFORMATIONAL REPORTS TO THE BOARD ON SELECTED TOPICS (REVISED) 

Graduation Rates

Awards for Cleanest Schools

Cyber Security Awareness Video Contest

B. OFFICE OF SCHOOL BOARD MEMBERS

- Board Member Announcements *

- Resolutions and Recognitions (11:00 a.m.)

(*ANNOUNCEMENTS WILL BE HEARD AT THE CONCLUSION OF THE “H” ITEMS)

C. ACADEMICS, EVALUATION AND TECHNOLOGY

D. PERSONNEL SERVICES AND STUDENT AND SCHOOL SUPPORT

D-20 REQUEST APPROVAL OF:

1. PERSONNEL ACTION LISTING

2. INSTRUCTIONAL PERSONNEL ASSIGNED TO TEACH OUT-OF-FIELD

RECOMMENDED:  That The School Board of Miami-Dade County, Florida, approve the:

1. Personnel Action Listing 1115 for Instructional and Non-instructional appointments, reassignments, leaves, separations, retirements and resignations from November 22, 2018 through December 20, 2018.

2. Instructional personnel assigned to teach out-of-field from October 6, 2018 through January 11, 2019.

D-21 REQUEST APPROVAL OF ADMINISTRATIVE APPOINTMENTS AND LATERAL ASSIGNMENTS FOR 2018-2019 (REVISED REPLACEMENT)

RECOMMENDED:  That The School Board of Miami-Dade County, Florida, approve the recommendation for appointments, reclassifications, lateral assignments and adjustment of compensation of managerial exempt, professional and technical personnel to be effective January 17, 2019.

D-55 1) RECOMMENDED ACCEPTANCE OF AGREED UPON DISCIPLINARY ACTION (REVISED) 

2) RECOMMENDED ACCEPTANCE OF DISCIPLINARY ACTION PENDING APPEAL (REVISED) 

RECOMMENDED:

1) That the School Board of Miami-Dade County, Florida, approve the Superintendent’s recommendation for disciplinary action, which has been agreed to by the employees.

2) That the School Board of Miami-Dade County, Florida, approve the Superintendent’s recommendation for disciplinary action, pending the outcome of an administrative hearing or grievance/arbitration proceeding, if requested.

D-67 REQUEST FOR APPROVAL OF SCHOOL CALENDARS FOR THE 2019-2020 SCHOOL YEAR: 

ELEMENTARY AND SECONDARY SCHOOL CALENDAR – 2019-2020, WITH A START DATE OF AUGUST 2019

ADULT/VOCATIONAL EDUCATION SCHOOL CALENDAR – 2019-2020, WITH A START DATE OF AUGUST 2019

JUVENILE JUSTICE EDUCATION SCHOOL CALENDAR – 2019-2020, WITH A START DATE OF JULY 2019

RECOMMENDED:  That The School Board of Miami-Dade County, Florida, approve:

1. the Elementary and Secondary School Calendar – 2019-2020, with a start date of August 19, 2019;

2  the Adult/Vocational Education School Calendar – 2019-2020, with a start date of August 19, 2019; and

3.  the Juvenile Justice Education School Calendar – 2019-2020, with a start date of July 8, 2019. 

D-69 REQUEST AUTHORIZATION FOR STUDENTS TO TRAVEL OUT-OF-COUNTRY (WITHDRAWN)

RECOMMENDED:  That The School Board of Miami-Dade County, Florida, approve the out-of-country field trip to:

Tokyo, Hakone and Kyoto, Japan for the students at Miami Beach Senior High School.

E. INNOVATION, GOVERNMENTAL RELATIONS, AND COMMUNITY ENGAGEMENT/FISCAL ACCOUNTABILITY

E-1 MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDING NOVEMBER 2018

RECOMMENDED:  That The School Board of Miami-Dade County, Florida, receive and file the Monthly Financial Report for the period ending November 2018.

E-66 REQUEST AUTHORIZATION TO ENTER INTO A STATEWIDE MUTUAL AID AGREEMENT WITH THE STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT FOR RECIPROCAL EMERGENCY AID AND ASSISTANCE IN CASE OF EMERGENCIES TOO EXTENSIVE TO BE DEALT WITH UNASSISTED, AND ENSURE THE TIMELY REIMBURSEMENT OF COSTS INCURRED BY THE LOCAL GOVERNMENTS

RECOMMENDED:  That The School Board of Miami-Dade County, Florida authorize the Board to enter into a Statewide Mutual Aid Agreement with the State of Florida Division of Emergency Management for reciprocal emergency aid and assistance in case of emergencies too extensive to be dealt with unassisted, and through such agreements to ensure the timely reimbursement of costs incurred by the local governments which render such aid and assistance with the agreement being automatically renewed.  In the event terms and conditions of the agreement change, an updated version of the agreement will be brought to the Board for approval.

E-141 REJECT INVITATION TO BID NO. ITB-17-020-MJ – AUTOMOTIVE REPAIR SERVICES AND SPECIALIZED REPAIRS FOR SCHOOL BOARD VEHICLES

RECOMMENDED: That The School Board of Miami-Dade County, Florida: REJECT INVITATION TO BID NO. ITB-17-020-MJ – AUTOMOTIVE REPAIR SERVICES AND SPECIALIZED REPAIRS FOR SCHOOL BOARD VEHICLES, to permit rebidding.

E-142 AWARD REQUEST FOR PROPOSALS RFP-17-026-CH – PROFESSIONAL DEVELOPMENT SERVICES FOR NON-PUBLIC SCHOOLS (REVISED) 

RECOMMENDED:   That The School Board of Miami-Dade County, Florida:

1. AWARD REQUEST FOR PROPOSALS NO. RFP-17-026-CH – PROFESSIONAL DEVELOPMENT SERVICES FOR NON-PUBLIC SCHOOLS, to deliver a wide range of professional development services to all non-public schools that have applied for services from the District under provisions of the Title II, Part A, Teacher and Principal Training and Recruiting Funds with an initial effective date of January 16, 2019 through January 15, 2022, and may, by mutual agreement between The School Board of Miami-Dade County, Florida, and the successful bidder, be extended for two (2) additional one (1) year extension period thereto, as follows:

A. FACTS EDUCATION SOLUTIONS, LLC
121 SOUTH 13TH STREET, SUITE 100
LINCOLN, NEBRASKA 68508
OWNER/OFFICER: DENNIS L. LITTLE, MANAGER

SUB-CONTRACTOR
ONE ON ONE LEARNING CORP.        MWBE
8900 SW 117TH AVENUE, SUITE C-103
MIAMI, FLORIDA 33186
HISPANIC AMERICAN

B. NATIONAL INVENTORS HALL OF FAME, INC
3701 HIGHLAND PARK NW
NORTH CANTON, OH 44720

OWNER/OFFICER: MICHAEL J. OISTER, PRESIDENT

2. AUTHORIZE Procurement Management Services to award the contract up to the total estimated amount of $2,249,133, for the initial contract term, and an amount not to exceed $749,711 for each subsequent one (1) year extension period. Board authorization of this recommendation does not guarantee any estimated quantities will be purchased.

E-143 AWARD INVITATION TO BID ITB NO. ITB-17-010-HR – HOOD CLEANING SERVICES (REVISED) 

RECOMMENDED: That the School Board of Miami-Dade County, Florida:

1. AWARD INVITATION TO BID NO. ITB-17-010-HR – HOOD
CLEANING SERVICES, to provide exhaust hood and duct cleaning services for specified school food-service locations, with an initial effective date of January 16, 2019 through January 15, 2021, and may, by mutual agreement between The School Board of Miami-Dade County, Florida, and the successful bidders, be extended for three (3) additional one (1) year extension periods thereto, as follows:

PRIMARY

AIRWAYS CLEANING AND FIREPROOFING CO. OF
FLORIDA, INC.
4720 OAKES ROAD, BAY E
DAVIE, FLORIDA 33314
OWNER/OFFICER: TIMOTHY GREENE, GENERAL MANAGER

2. AUTHORIZE Procurement Management Services to purchase, up to the total estimated amount of $180,000 for the initial contract term, and an amount not to exceed $90,000, for each subsequent one (1) year extension period(s). Board authorization of this recommendation does not guarantee any estimated quantities will be purchased.

E-144 REQUEST APPROVAL OF SUPPLEMENTAL AWARD ON TERM CONTRACT

RECOMMENDED:  That The School Board of Miami-Dade County, Florida, APPROVE the supplemental award on the following contract, inasmuch as the estimated requirements, previously awarded by the Board, will be exceeded before the contract term expires.

Approve the supplemental award by $781,000 and amend the total contract extension award to $2,281,000, on Contract Invitation to Bid (ITB) No.15-073-CV – SECURITY SYSTEM SERVICES to establish a contract at firm unit prices, to maintain fully operational security systems for The School Board of Miami-Dade County, FL with an initial effective date of July 13, 2016 through July 12, 2018. This supplemental award is necessary to maintain security cameras throughout The District.  This supplemental amount requested is based on the next seven (7) months service.

Fund Source
300000 Capital

STRUCTURED CABLING SOLUTIONS        MBE
5632 N. W. 161ST STREET                                       
MIAMI GARDENS, FL 33014
OWNER:  SYED A. SHAH, PRESIDENT
ASIAN AMERICAN

ORIGINAL EXTENSION AWARD AMOUNT      $1,500,000.00
THIS SUPPLEMENTAL                              $   781,000.00

E-145 AWARD INVITATION TO BID NO. ITB-17-025-CV – FOOD SERVICE AND FOOD LABORATORIES PEST CONTROL SERVICES

RECOMMENDED:  That The School Board of Miami-Dade County, Florida:

1. AWARD INVITATION TO BID NO.  ITB-17-025-CV – FOOD SERVICE AND FOOD LABORATORIES PEST CONTROL SERVICES, to establish a contract, at firm unit prices, for an integrated pest management (IPM) program in specified areas of The  School Board of Miami-Dade County, Florida, with an initial effective date of January 16, 2019 through January 15, 2021 and may, by mutual agreement between The School Board of Miami-Dade County, Florida and the successful bidder, be extended for three (3) additional one (1) year extension periods thereto, as follows:

A. TOWER PEST CONTROL, INC.
7760 WEST 20TH AVENUE                                      
HIALEAH, FL 33016
OWNER:  FRANCISCO J. TORRE, PRESIDENT

NORTH, CENTRAL AND SOUTH SCHOOL SITE LOCATIONS

SOUTH LOCATION

B. HULETT ENVIRONMENTAL SERVICES
7670 OKEECHOBEE BLVD
WEST PALM BEACH, FL 33411
OWNER: TIMOTHY M. HULETT, PRESIDENT

NORTH AND CENTRAL LOCATIONS

2. AUTHORIZE Procurement Management Services to purchase, up to the total estimated amount of $400,000 for the initial contract term, and an amount not to exceed $200,000 for each subsequent one (1) year extension period(s). Board authorization of this recommendation does not mean the amount shown will be expended.

E-146 INITIAL READING: PROPOSED AMENDMENT TO POLICY 6320, PURCHASING (REVISED) 

F. FACILITIES AND CONSTRUCTION

F-26 COMMISSION OF ALLEGUEZ ARCHITECTURE, INC., AS ARCHITECT/ENGINEER FOR PART 1 SERVICES (PROGRAM/MASTER PLAN) FOR GENERAL OBLIGATION BOND FUNDED RENOVATIONS & NEW P.E. SHELTER AT LEISURE CITY K-8 CENTER, PROJECT NUMBER 01529100

RECOMMENDED:  That the School Board of Miami-Dade County, Florida, commission Alleguez Architecture, Inc., as Architect/Engineer for Part 1 Services (Program/Master Plan) for General Obligation Bond funded Renovations & New P.E. Shelter at Leisure City K-8 Center, located at 14950 S.W. 288 Street, Miami, Florida 33033, Project Number 01529100 as follows:

1) A lump sum fee of $22,500 for Part 1 services; and

2) Fees, preliminary project scope and all terms and conditions as set forth in the Agreement and the body of the agenda item.

F-27 COMMISSION OF M.A.C. CONSTRUCTION, INC., AS CONSTRUCTION MANAGEMENT AT-RISK FIRM FOR GENERAL OBLIGATION BOND FUNDED RENOVATIONS & NEW P.E. SHELTER AT LEISURE CITY K-8 CENTER, PROJECT NUMBER 01529100

RECOMMENDED:  That The School Board of Miami-Dade County, Florida, commission M.A.C. Construction, Inc., as the Construction Management at-Risk firm for General Obligation Bond funded Renovations and New P.E. Shelter project at Leisure City K-8 Center, located at 14950 S.W. 288 Street, Miami, Florida 33033, Project No. 01529100, as follows:

1. Lump sum fee of $38,000 for CMR Pre-construction Services;

2. Project scope support fee of $7,800 during programming; and

3. All terms and conditions as set forth in the Agreement and the body of the agenda item.

F-28 COMMISSION OF WOLFBERG ALVAREZ AND PARTNERS, INC., AS ARCHITECT/ENGINEER FOR PART 1 SERVICES (PROGRAM/MASTER PLAN) FOR GENERAL OBLIGATION BOND FUNDED RENOVATIONS AT PALM SPRINGS ELEMENTARY SCHOOL, PROJECT NUMBER 01529700

RECOMMENDED:  That the School Board of Miami-Dade County, Florida, commission Wolfberg Alvarez & Partners, Inc., as Architect/Engineer for Part 1 Services (Program/Master Plan) for General Obligation Bond funded Renovations at Palm Springs Elementary School, located at 6304 East First Avenue, Hialeah, Florida 33013, Project Number 01529700 as follows:

1. A lump sum fee of $21,063 for Part 1 services; and

2. Fees, preliminary project scope and all terms and conditions as set forth in the Agreement and the body of the agenda item.

F-29 COMMISSION OF STATE CONTRACTING & ENGINEERING CORPORATION, AS CONSTRUCTION MANAGEMENT AT-RISK FIRM FOR GENERAL OBLIGATION BOND FUNDED RENOVATIONS AT PALM SPRINGS ELEMENTARY SCHOOL, PROJECT NUMBER 01529700

RECOMMENDED:  That The School Board of Miami-Dade County, Florida, commission State Contracting & Engineering Corporation, as the Construction Management at-Risk firm for General Obligation Bond funded Renovations at Palm Springs Elementary School, located at 6304 East First Avenue, Hialeah, Florida 33013, Project No. 01529700, as follows:

1. Lump sum fee of $35,400 for CMR Pre-construction Services;

2. Project scope support fee of $8,500 during programming; and

3. All terms and conditions as set forth in the Agreement and the body of the agenda item.

F-30 COMMISSION OF LIVS ASSOCIATES, L.L.C. AS ARCHITECT/ENGINEER FOR PART 1 SERVICES (PROGRAM/MASTER PLAN) FOR GENERAL OBLIGATION BOND FUNDED RENOVATIONS & CLASSROOM ADDITION AT MIAMI SHORES ELEMENTARY SCHOOL, PROJECT NUMBER 01529500

RECOMMENDED:  That the School Board of Miami-Dade County, Florida, commission LIVS Associates, L.L.C., as Architect/Engineer for Part 1 Services (Program/Master Plan) for General Obligation Bond funded Renovations & Classroom Addition at Miami Shores Elementary School, located at 10351 N.E. 5 Avenue, Miami Shores, Florida 33138, Project Number 01529500 as follows:

1. A lump sum fee of $23,500 for Part 1 services; and

2. Fees, preliminary project scope and all terms and conditions as set forth in the Agreement and the body of the agenda item.

F-31 COMMISSION OF THORNTON CONSTRUCTION COMPANY, INC., AS CONSTRUCTION MANAGEMENT AT-RISK FIRM FOR GENERAL OBLIGATION BOND FUNDED RENOVATIONS & CLASSROOM ADDITION AT MIAMI SHORES ELEMENTARY SCHOOL, PROJECT NUMBER 01529500

RECOMMENDED: That The School Board of Miami-Dade County, Florida, commission Thornton Construction Company, Inc., as the Construction Management at-Risk firm for General Obligation Bond funded Renovations and Classroom Addition project at Miami Shores Elementary School, located at 10351 N.E. 5 Avenue, Miami Shores, Florida 33138, Project No. 01529500, as follows:

1. Lump sum fee of $36,506 for CMR Pre-construction Services;

2. Project scope support fee of $8,500 during programming; and

3. All terms and conditions as set forth in the Agreement and the body of the agenda item.

F-32 COMMISSION OF KVH ARCHITECTS, P.A., AS ARCHITECT/ENGINEER FOR PART 1 SERVICES (PROGRAM/MASTER PLAN) FOR GENERAL OBLIGATION BOND FUNDED RENOVATIONS AT RIVIERA MIDDLE SCHOOL, PROJECT NUMBER 01530200

RECOMMENDED:  That the School Board of Miami-Dade County, Florida, commission KVH Architects, P.A., as Architect/Engineer for Part 1 Services (Program/Master Plan) for General Obligation Bond funded Renovations at Riviera Middle School, located at 10301 S.W. 48 Street, Miami, Florida 33165, Project Number 01530200 as follows:

1. A lump sum fee of $21,000 for Part 1 services; and

2. Fees, preliminary project scope and all terms and conditions as set forth in the Agreement and the body of the agenda item.

F-33 COMMISSION OF ASSET BUILDERS, LLC (DBA MESSAM CONSTRUCTION), AS CONSTRUCTION MANAGEMENT AT-RISK FIRM FOR GENERAL OBLIGATION BOND FUNDED RENOVATIONS AT RIVIERA MIDDLE SCHOOL, PROJECT NUMBER 01530200

RECOMMENDED:  That The School Board of Miami-Dade County, Florida, commission Asset Builders, LLC (dba Messam Construction), as the Construction Management at-Risk firm for General Obligation Bond funded Renovations project at Riviera Middle School, located at 10301 S.W. 48 Street, Miami, Florida 33165, Project No. 01530200, as follows:

1. Lump sum fee of $35,440 for CMR Pre-construction Services;

2. Project scope support fee of $8,500 during programming; and

3. All terms and conditions as set forth in the Agreement and the body of the agenda item.

F-34 AUTHORIZATION TO AMEND THE PROGRAM MANAGEMENT SUPPORT SERVICES AGREEMENT WITH WSP USA INC., AS FOLLOWS:

1. 1) ADDITION OF MIAMIVIEW OF SOUTH FLORIDA, L.L.C. (d/b/a MULTIVISTA) TO PROVIDE CONSTRUCTION PHOTO DOCUMENTATION SERVICES; AND

1. 2) DELETION OF CONTRACTORS RESOURCE CENTER/ OUTLOOK INTERNATIONAL

RECOMMENDED:  That The School Board of Miami-Dade County, Florida, authorize the following changes to the Program Management Support Services Agreement with WSP USA Inc., in accordance with the current terms and conditions of the Agreement:

1) Add MiamiView of South Florida, Inc., as a sub-consultant; and

2) Delete Contractors Resource Center/Outlook International as a sub-consultant.

F-40 CHANGE ORDER CONFIRMATION OR APPROVAL

RECOMMENDED: That The School Board of Miami-Dade County, Florida, confirm or approve:

B-1.    Change Order Number 3 on Project Number 01534700, General Obligation Bond New K-8 Center School, Kendall Square K-8 Center for an additional cost of $4,833.45.

B-2.    Change Order Number 1 on Project Number 01434800, General Obligation Bond funded replacement, renovation project, Meadowlane Elementary School for a credit of $8,393.00.

B-3. Change Order Number 3 on Project Number 01339400, General Obligation Bond funded addition (replacement of building 4), Miami Beach Senior High School for an additional cost of $9,934.78.

B-4. Change Order Number 3 on Project Number 01439400, General Obligation Bond funded addition, Ruth K Broad/Bay Harbor K-8 Center for an additional cost of $38,941.44

F-80 AUTHORIZATION TO APPROVE THE PREQUALIFICATION OF CONTRACTORS FOR EDUCATIONAL FACILITIES CONSTRUCTION

RECOMMENDED:  That The School Board of Miami-Dade County, Florida, approve the prequalification certificates for four (4) new applications and two (2) increase to single bid limit renewal applications for educational facilities, as listed on attachment ”A” of the agenda item.

F-81 INTERLOCAL COOPERATIVE AGREEMENT WITH BROWARD COLLEGE OFFICE OF BUSINESS SERVICES AND RESOURCE MANAGEMENT, BROWARD COUNTY OFFICE OF ECONOMIC AND SMALL BUSINESS DEVELOPMENT, THE SCHOOL BOARD OF PALM BEACH COUNTY OFFICE OF DIVERSITY IN BUSINESS PRACTICES, AND PALM BEACH COUNTY OFFICE OF SMALL BUSINESS ASSISTANCE TO SHARE INFORMATION AND A SIMPLIFIED CERTIFICATION PROCESS FOR SMALL/MICRO, MINORITY/WOMEN AND VETERAN FIRMS

RECOMMENDED:  That The School Board of Miami-Dade County, Florida authorize the Superintendent to:

1. execute and implement an Interlocal Cooperative Agreement with Broward College Office of Business Services, The School Board of Palm Beach County Office of Diversity in Business Practices, Broward County Office of Economic and Small Business Development, and Palm Beach County Office of Small Business Assistance for a sharing of information and simplified certification process of certified Small/Micro, Minority/Women, and Veteran Business Enterprises, for an initial term of two years from the date of execution by all parties;

2. extend the Agreements by mutual written agreement for an additional two-year period; and

3. renew, terminate, and/or modify the Agreement as needed.

F-82 STRATEGIC ALLIANCE MEMORANDUM WITH THE UNITED STATES SMALL BUSINESS ADMINISTRATION AND MEMORANDUM OF UNDERSTANDING WITH THE FLORIDA SMALL BUSINESS DEVELOPMENT CENTER NETWORK TO DEVELOP JOINT TRAINING AND OUTREACH ACTIVITIES FOR THE MINORITY, WOMEN, VETERAN, AND SMALL BUSINESS ENTERPRISE PROGRAM

RECOMMENDED:  That The School Board of Miami-Dade County, Florida, authorize the Superintendent to:

1. execute and implement a Strategic Alliance Memorandum with the United States Small Business Administration for an initial term of two (2) years and the Memorandum of Understanding with the Florida Small Business Development Center Network for an initial term of one (1) year for a common interest in the dissemination of training and outreach information to local minority, women, Veteran, and small businesses; and

2. renew, terminate, and/or modify the Memorandum as needed in writing with the other parties.

G. SCHOOL BOARD ATTORNEY

G-1 1) ACCEPT THE PHASE II DISPARITY STUDY AND POLICY REVIEW CONDUCTED BY MILLER 3 CONSULTING, INC. FOCUSED    ON GOODS/SUPPLIES, SERVICES AND MAINTENANCE COVERING JULY 1, 2012 THROUGH JUNE 30, 2015; AND

2)  INITIAL READING: PROPOSED AMENDMENT TO SCHOOL  BOARD POLICY 6320.02, SMALL/MICRO, MINORITY/WOMEN- OWNED, AND VETERAN BUSINESS ENTERPRISE PROGRAMS

RECOMMENDED: That The School Board of Miami-Dade County, Florida:

1) Accept the Phase II Disparity Study & Policy Review conducted by Miller3 Consulting focused on Goods & Services and Maintenance covering July 1, 2012 through June 30, 2015 period; and

2) Authorize the Superintendent to initiate rulemaking proceedings in accordance with the Administrative Procedure Act to amend School Board Policy 6320.02, Small/Micro, Minority/Women-Owned, and Veteran Business Enterprise Programs

G-2 PROVISION OF LEGAL REPRESENTATION FOR THE FOLLOWING MATTER: Milagros Rodriguez v. Griselda Stanfield, Case No. 18-41945-CA-02

H. OFFICE OF SCHOOL BOARD MEMBERS

Proposed Board Member Initiatives

H-2 CALENDAR ADJUSTMENT FOR SELECT POSITIONS (REVISED) 

ACTION PROPOSED BY MS. PERLA TABARES HANTMAN: That The School Board of Miami-Dade County, Florida, authorize the Superintendent of Schools to review the feasibility to reinstate the 260-day work year for select 12-month employees affected by the mandatory furlough days enacted as a result of Agenda Item A-3 of the June 18, 2008 and D-26 of June 17, 2009 School Board Meetings, and compensate them appropriately, effective July 1, 2019; and report to the Board by March 13, 2019.

H-3 COLLEGE ASSISTANCE PROGRAM (REVISED) 

ACTION PROPOSED BY DR. STEVE GALLON III: That the School Board of Miami-Dade County, Florida, direct the Superintendent to:

1. assess and evaluate the implementation of the College Assistance Program (CAP) with respect to specific metrics outlined in its mission;
2. review the assignment and availability of CAP Advisors at senior high schools throughout the District, as well as schools offering grade 12 that will ultimately graduate and award high school diplomas to students;
3. explore the allocation of positions and/or resources to ensure that either a CAP Advisor and/or services commensurate with CAP are provided to schools that currently do not have the position and thereby are limited in offering CAP services and supports to their students;
4. make budget and/or policy recommendations, where required, appropriate, and/or needed;
5. include any budget recommendations to increase the number of CAP Advisors in the proposed 2019-2020 District Budget and related allocation plans; and
6. provide an update to the Board no later than the School Board Meeting of March 13, 2019

H-4 GIRL TO GIRL MENTORING INITIATIVE (REVISED) 

ACTION PROPOSED BY LUBBY NAVARRO: That the School Board of Miami-Dade County, Florida, support the establishment of a girl to girl mentoring initiative

H-5 EXPLORATION AND DETERMINATION OF VIABILITY OF JOINDER IN PRESCRIPTION OPIATE LITIGATION (REVISED) 

ACTION PROPOSED BY DR. LAWRENCE S. FELDMAN: That The School Board of Miami-Dade County, Florida, direct the School Board Attorney to: (1) explore the feasibility of filing a lawsuit on behalf of the School Board and against the identified responsible defendants in the state court with the appropriate jurisdiction or by joining the national prescription opiate litigation in the appropriate Federal District Court; and (2) provide an update to the Board with the relevant conclusions as delineated in this item, and the requisite  recommendations prior to the February 2019 Board meeting.

H-6 SCHOOL BOARD ENDORSEMENT OF MARCH 2019 AS ARTS IN OUR SCHOOLS MONTH IN MIAMI-DADE COUNTY PUBLIC SCHOOLS (REVISED) 

ACTION PROPOSED BY PERLA TABARES HANTMAN: That The School Board of Miami-Dade County, Florida, endorse March 2019 as Arts in Our Schools Month in Miami-Dade County Public Schools.

H-7 IMMEDIATE RESPONSE TO AN ACTIVE ASSAILANT INCIDENT (REVISED)

ACTION PROPOSED BY MS. MARIA TERESA ROJAS: That The School Board of Miami-Dade County, Florida, authorize the Superintendent of Schools to:

1. include in policy or in the Miami-Dade  Schools Police standard operating procedures clear language related as to how police officers are to move forward in the event of an active assailant incident; and
2. report back to the Board by February 13, 2019.

H-8 FEBRUARY 2019 AS NATIONAL BLACK HISTORY MONTH TO BE CELEBRATED IN ALL MIAMI-DADE COUNTY PUBLIC SCHOOLS (REVISED) 

ACTION PROPOSED BY DR. BENDROSS-MINDINGALL: That The School Board of Miami-Dade County, Florida, recognize February 2019 as National Black History Month and join in promoting National Black History Month in all Miami-Dade County Public Schools.

H-9 SCHOOL BOARD ENDORSEMENT OF CAREER AND TECHNICAL EDUCATION MONTH (REVISED)  

ACTION PROPOSED BY LUBBY NAVARRO: That The School Board of Miami Dade County, Florida, endorse Career and Technical Education Month during the month of February.

H-10 ENDORSEMENT OF THE MARINE SERVICE TECHNOLOGIES PROGRAM PARTICIPATION IN THE 2019 MIAMI INTERNATIONAL BOAT SHOW (REVISED) 

ACTION PROPOSED BY LUBBY NAVARRO: That the School Board of Miami-Dade County, Florida, endorse the participation of the Marine Service Technologies Program in the 2019 Miami International Boat Show on February 14-18, 2019.

H-11 ALTERNATIVE PROGRAMMING AND UTILIZATION OF BUSSES DURING AFTER SCHOOL HOURS AND WEEKENDS (REVISED) 

ACTION PROPOSED BY DR. LAWRENCE FELDMAN: That The School Board of Miami-Dade County, Florida, authorize the Superintendent to conduct a feasibility study considering the utilization of school busses during after school hours and weekends to provide mobile differentiated programming that would feature instructional personnel delivering specialized curriculum, tutoring and/or resources, while a police officer provides the operational security.  The report findings should be reported to the Board by April 1, 2019.

H-12 PROPOSED AMENDMENT OF SCHOOL BOARD POLICY 9140, CITIZENS’ ADVISORY COMMITTEES (WITHDRAWN) 

ACTION PROPOSED BY LUBBY NAVARRO: That The School Board of Miami-Dade County, Florida, authorize the Superintendent to initiate rulemaking proceedings to amend School Board Policy 9140, Citizens’ Advisory Committees, to indicate that School Board members may appoint District employees to serve on citizens’ advisory committees.

H-13 PUBLIC INFORMATION AND ACCESS (REVISED) 

ACTION PROPOSED BY DR. STEVE GALLON III: That The School Board of Miami-Dade County, Florida, direct the Superintendent to:

1. review, in consultation with the School Board Attorney, policies, practices, and procedures that address and comply with Chapters 119 and 286 of the Florida Statutes governing access to public records and attendance and participation at school board meetings, workshops, and school and district related activities;
2. provide, in consultation and upon verification by the Chief Auditor, a framework for the current procedures and related timelines for submitting, receiving, reviewing, and responding to public information requests;
3. research and review best practices throughout the state for the submission, receipt, review, and response to public information requests;
4. explore new ways to inform the public about the work of the School Board and its members, achievements of the school district, and needs of the schools and students;
5. make policy recommendations or revisions, where appropriate;
6. develop and implement new and/or revised practices and procedures for the submission, receipt, review, and response to public information requests;
7. research, develop, and implement new and/or revised practices and procedures that contemplates and integrates technologies to expand public access to School Board and related meetings to the public, such as online links available after the School Board meeting has occurred; and
8. provide an update to the School Board at a Committee Meeting or Board Workshop, inclusive of any proposed changes, no later than the School Board Meeting of April 17, 2019.

H-14 COLLEGE ENTRANCE EXAMINATIONS (REVISED) 

ACTION PROPOSED BY DR. STEVE GALLON III:  That The School Board of Miami-Dade County, Florida, direct the Superintendent to:

1. review and quantify where operationally and administratively feasible, inclusive of demographic subgroups, instances in which such “flagging” and withholding of college entrance examination scores of Miami-Dade County Public Schools’ students due to increased test scores. This is not to review and quantify any documented instances of test scores due to cases of wrongdoing or improprieties on the part of a student or test proctor or administrator;
2. work with entities that manage and/or have authority for the administration of college entrance examinations to review these matters and ways to achieve resolutions;
3. establish a process, where operationally and legally permissible, to report and account for incidents in which students’ college entrance examination scores have been “flagged” or withheld, due solely to increased test scores;
4. provide information, where operationally and legally permissible, through schools, websites, and offices such as the College Assistance Program, on the process for reporting and responding to the “flagging” or withholding of a college entrance examination score due to a score increase determined to be statistically significant; and
5. provide an update to the Board no later than the School Board Meeting of March 13, 2019.

H-15 SUPPORT FOR STUDENTS AND FAMILIES DURING GOVERNMENT SHUTDOWN (REVISED GOOD CAUSE) 

ACTION PROPOSED BY DR. STEVE GALLON III:  That The School Board of Miami-Dade County, Florida, affirm its recognition of the potential adverse impact that the present government shutdown may have on its students and their families, and their commitment to provide additional support and assistance, where feasible and appropriate, and authorize the Superintendent to:

1. 1. contemplate and examine the potential impact that the present government shutdown will have on the learning and lives of M-DCPS students and their families;
2. explore partnerships, resources, and assistance   that may be available and provided to students and their families that are directly and adversely impacted by the government shutdown;
3. provide appropriate information to schools on partnerships, resources and supports available for students and their families that are directly and adversely impacted by the government shutdown;
4. take additional steps, as determined appropriate, to provide resources, support, and assistance to students and their families that are directly and adversely impacted by the government shutdown; and
5. provide an update to the School Board by January 31, 2019.

Board Member Discussion Issues/New Business

I. OFFICE OF SCHOOL BOARD MEMBERS

I-1 CORRESPONDENCE, REPORTS, AND OTHER INFORMATION

Individual Board members may present correspondence addressed to them, reports from various committees on which they serve as School Board Liaison and other education-related information of interest to the public. This item is pre-taped and will be aired upon conclusion of the Board meeting.

ADJOURNMENT

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