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AGENDA ITEMS WITHDRAWN AFTER PUBLICATION OF THE
AGENDA:
AGENDA ITEMS ADDED AFTER PUBLICATION OF THE AGENDA:
F-2 AUTHORIZATION TO
ENTER INTO SEPARATE LETTERS OF AGREEMENT WITH THE MIAMI-DADE/MONROE
WORK AND GAIN ECONOMIC SELF-SUFFICIENCY COALITION FOR FUNDING THREE
SUMMER PROGRAMS; AND AUTHORIZATION TO ENTER INTO A CONTACTUAL
AGREEMENT WITH THE SOUTH FLORIDA INNER-CITY GAMES FOR ENRICHMENT
ACTIVITIES, JUNE 1, 1999 -SEPTEMBER 30,1999
STRATEGIC PLANNING GOALS:
II - STUDENT ACHIEVEMENT/PREPARATION FOR POST-SECONDARY EXPERIENCES
IX - COMMUNlTY/HOME/PARENT/SCHOOL/BUSINESS PARTNERSHIPS
Authorization is requested to enter into three separate Letters of
Agreement for funding, in the total amount of $400,000, from the
Miami-Dade/Monroe Work and Gain Economic Self-Sufficiency (WAGES)
Coalition. Funding will cover costs for three summer programs,
designed for at-risk students who are the children of WAGES
clients.
RECOMMENDED: That The School Board of Miami-Dade County, Florida,
authorize:
1. entering into separate letters of agreement with the Miami-Dade/Monroe Work and Gain Economic Self-sufficiency Coalition, in the total amount of $400,000, for funding three summer programs; and authorization to enter into a contractual agreement with the South Florida Inner-City Games, in the approximate amount of $30,000, for enrichment activities, June 1, 1999 - September 30,1999; and
2. Financial Affairs to establish appropriations in the amounts approved by the granting agency; such appropriations to be reported periodically to the Board.
RECOMMENDATIONS FOR APPROVAL AND AUTHORIZATION TO
NEGOTIATE CONTRACTUAL AGREEMENTS FOR THE 1999-2000
SCHOOL YEAR
STRATEGIC PLANNING GOALS:
II - STUDENT ACHIEVEMENT/PREPARATION FOR POST SECONDARY EXPERIENCES
VI - EFFECTIVE LEARNING ENVIRONMENT
IX - COMMUNITY/HOME/PARENT/SCHOOL/BUSINESS PARTNERSHIPS
Miami-Dade County Public Schools received charter school
applications from individuals and/or organizations from the
community. These applications were submitted to the Charter School
Review Committee on April 23, 1999, as established in School Board
Rule 6Gx13- 6A-1.47, Charter Schools. The committee members voted to
recommend the following applications:
RECOMMENDED: That The School Board of Miami-Dade County,
Florida:
1. approve the Rosa Parks Community School application and authorize the negotiation of a three-year contractual agreement for the 1999. 2000 through the 2001-2002 school years;
2. approve The Dora1 Academy application and authorize the negotiation of a five-year contractual agreement for the 1999-2000 through the 2003-2004 school years; and
3. authorize the Superintendent to negotiate with the approved applicants contracts which reflect the content of the applications, as approved by the School Board, and in compliance with Florida Statutes and State Board’of Education Rule, such contractual agreements to be submitted for School Board consideration at a subsequent meeting at which time there will be a public hearing to provide for community input.
E-7 AUTHORIZATION FOR
CONFIRMATION OF THE CREATION OF A MONEY PURCHASE PLAN PURSUANT TO
SECTION 401(a) OF THE INTERNAL REVENUE CODE
Pursuant to changes enacted
by the legislature in 1997, School Board Members, referred to by the Florida
Retirement
System (FRS) as
Elected State and County Officers’ Class (ESCOC), have the
opportunity to voluntarily withdraw from participation in the Florida
Retirement System.
The allowable investment vehicle must be within a qualified plan,
pursuant to Section 401 (a) of the Internal Revenue Code. Staff has
been working with ICMA Retirement Corporation, a not-for-profit
company which provides pension and investment plans for public
bodies, such as counties, cities, etc., to establish such a
plan.
RECOMMENDED: That The School Board of Miami-Dade County,
Florida:
1. approve a resolution to confirm the establishment of the Miami-Dade County School Board Money Purchase Plan in the form of the ICMA Retirement Corporation Governmental Money Purchase Plan and Trust for eligible Board members pursuant to guidelines established for the ESCOC, effective March 1, 1999;
2. name ICMA Retirement Corporation as the plan administrator for the Miami-Dade County School Board Money Purchase Plan and Trust at an annual cost not to exceed $1,000; and
3. approve the ICMA Retirement Corporation Governmental Money Purchase Plan and Trust Adoption Agreement. The appropriation for this item is included in the 1998-99 Adopted Budged and will be included in the 1999-2000 Tentative Budget to be recommended for adoption in July 1999.
J-20 CHANGE ORDER NO.
3
PROJECT NO. A-0547
NEW CONSTRUCTION
THE 500 ROLE MODELS ACADEMY OF EXCELLENCE
6210 NW 27 Avenue, Miami, Florida
This request for change in the construction contract includes
twenty-seven items for the School Board’s confirmation and
consideration. Attachment A presents a description of the items, the
cause for each change, the effect upon the contract, Andy the action
recommended to the Board. In order to prevent delay in the completion
of the project, Staff authorized the Contractor to proceed with Items
1 through 26. These items are presented to the Board for confirmation
and consideration as required by State Statute.
RECOMMENDED: That The School Board of Miami-Dade County, Florida,
confirm/approve Change Order No. 3 on Project No. A-0547, New
Construction, The 500 Role Models Academy of Excellence, for an extra
of $192,840 and a time extension of 120 days.
K-21 MANUAL OF INTERNAL ACCOUNTING
II - STUDENT ACHIEVEMENT/PREPARATION FOR POST SECONDARY EXPERIENCES
IX - COMMUNITY/HOME/PARENT/SCHOOL/BUSINESS PARTNERSHIPS
RECOMMENDED: That The School Board of Miami-Dade County,
Florida, accept a report on the range of programs in place for the
recognition, intervention, and prevention of violent incidents and on
recent incident reports received from schools.
B-8 REVIEW AND REPORT ON
THE FEASIBILITY OF EXPANDING THE USE OF THE INTERNET IN MAKING
DISTRICTWIDE PURCHASES, WITH THE STATED INTENT OF INCREASING
EFFICIENCY AND REDUCING THE DISTRICT’S PURCHASING COSTS
Commerce on the Internet has grown dramatically since the masses
discovered the World Wide Web (WWW) in 1993. Analysts predict
businesses will trade as much as $300 billion annually over the
Internet in the next five years, according to the U.S. Department of
Commerce report The Emersina Digital Economy (April 1998). Miami-Dade
County Public Schools must adapt if it is to take advantage of the
efficiency and cost savings this development seems to promise. It
would be wise, therefore, for the Board to explore the feasibility
of
1) expanding its use of the Internet and/or a district intranet system for “Electronic Data Interchange (EDI)” in purchasing goods and services and
2) raising revenue by selling advertising space on the school district’s WWW site.
B-9 TO EXPLORE THE
FEASIBILITY OF IMPLEMENTING A MANDATORY PHYSICAL EDUCATION PROGRAM AT
THE MIDDLE-SCHOOL LEVEL
STRATEGIC PLANNING GOALS:
II - STUDENT ACHIEVEMENT/PREPARATION FOR POST-SECONDARY EXPERIENCES
VI - EFFECTIVE LEARNING ENVIRONMENT
Authorization is sought to study the feasibility of implementing a
mandatory physical education program at the middle-school level for
students in grades 6-8. This proposal is based on research that shows
that students involved in daily physical education tend to be more
healthy and fit, both mentally and physically. Potential health
benefits include improvements in cardiovascular endurance; muscular
strength and power; flexibility; bone development; and posture.
ACTION PROPOSED BY MRS. MORSE: That The School Board of
Miami-Dade County, Florida, direct the Superintendent to study the
feasibility of implementing a mandatory physical education program at
the middle-school level.
B-12 PROPOSAL TO
INCLUDE LANGUAGE IN THE MIAMI-DADE COUNTY SCHOOL BOARD RULES SETTING
DECORUM DURING BOARD MEETINGS
The official agenda of The School Board of Miami-Dade County,
Florida, advises citizens that the public purpose is not served when
citizens become disorderly or disrupt the meeting. Accordingly,
pursuant to 5 230.173, Fla. Stat., the Chair may order the removal
from any School Board meeting of any person interfering with the
expeditious or orderly process of the meeting, provided that the
Chair has tirst issued a warning that continued interference with the
orderly process of the meeting will result in removal.
ACTION PROPOSED BY DR. MARTA PEREZ: That The School Board of
Miami-Dade County, Florida, direct the Superintendent to return with
a rule incorporating the above considerations.
E-4 CONTRACT EMPLOYMENT OF
AN ADMINISTRATIVE ASSISTANT TO INDIVIDUAL SCHOOL BOARD MEMBER
Ms. Perla Tabares Hantman, Member of The School Board of
Miami-Dade County, Florida, recommends that Ms. lvonne Tellechea be
contractually employed as her Administrative Assistant.
The terms and conditions of services as Administrative Assistant are
set forth in the contract form which has been approved by the School
Board Attorney for the employment of Ms. Tellechea is to be effective
May 13, 1999, or as soon thereafter as can be facilitated.
RECOMMENDED: That The School Board of Miami-Dade County,
Florida, contractually employ Ms. lvonne Tellechea as Administrative
Assistant to School Board Member, Ms. Perla Tabares Hantman,
effective May 13,1999, or as soon thereafter as can be
facilitated.
E-9 ACCEPTANCE OF
RESIGNATION
Subsequent to the April 28, 1999 notification to Ms. Helen S.
Arshad from the Superintendent of Schools that she would be
recommended for dismissal on May 12, 1999, for just cause, including
but not limited to misconduct in office, and falsification of
employment application, she submitted a letter of resignation from
the Miami-Dade County Public Schools, effective April 27, 1999.
RECOMMENDED: That effective May 12, 1999, at the close of the
workday, the School Board of Miami-Dade County, Florida accept the
resignation of Ms. Helen S. Arshad, Teacher, at Brownsville Middle
School.
E-15 TERMINATION OF
EMPLOYMENT CONTRACTS OF INSTRUCTIONAL EMPLOYEES FOR FAILURE TO
REMEDIATE PERFORMANCE DEFICIENCIES DURING THE 90XALENDAR DAY
PERFORMANCE PROBATION
The following instructional employee has been notified by the
Superintendent of Schools that she has failed to satisfactorily
correct identified performance deficiencies during her go-calendar
Day Performance Probationary period:
RECOMMENDED: That The School Board of Miami-Dade County,
Florida, terminate the employment contract of the above referenced
instructional employee, effective May 12, 1999, the close of the
workday, pending the outcome of a hearing, if requested.
G-73 AWARD OF BID
#117-Xx02 - STAGE CURTAINS AND TRACKS (FURNISH AND INSTALL
The purpose of this bid, opened on April 27, 1999, is to
establish a contract, to furnish and install, at firm prices, stage
curtains and tracks, for the Bureau of Facilities Operations. Of 26
vendors sent bid forms or card notices of this advertised bid, 11
responded, with 5 bids meeting specifications and 6 no bids.
RECOMMENDED: That The School Board of Miami-Dade County, Florida,
AWARD Bid #I 17-Xx02 - STAGE CURTAINS AND TRACKS (FURNISH AND
INSTALL), to furnish and install, at firm prices, stage curtains and
tracks, for the Bureau of Facilities Operations, effective May 12,
1999, as follows:
G-88 SUBJECT: AWARD OF
BID #202-Xx1 1 - AUGMENTATIVE SPEECH EQUIPMENT
The purpose of this bid, opened on April 6, 1999, is to establish
a contract, to purchase, at firm prices, augmentative speech
equipment, for the Florida Diagnostic and Learning Resources System
South, (FDLRS) - Exceptional Student Education. Of 107 vendors sent
bid forms or card notices of this advertised bid, 6 responded, with 2
bids meeting specifications (not all vendors bid all items) and 4 no
bids.
RECOMMENDED: That The School Board of Miami-Dade County, Florida,
AWARD Bid #202-Xx1 1 - AUGMENTATIVE SPEECH EQUIPMENT, to purchase, at
firm prices, augmentative speech equipment, for the Florida
Diagnostic and Learning Resources System South, (FDLRS) - Exceptional
Student Education, effective May 12, 1999, as follows:
J-27 COMMISSIONING OF
RICHARD FLANDERS ENTERPRISES, INC. FOR HEATING, VENTILATING AND AIR
CONDITIONING (HVAC) TEST & BALANCE SERVICES
Staff has completed the selection process for HVAC Test & Balance Services.
Two (2) firms applied and two (2) firms were interviewed by the A/E Service Committee.
Of these two (2) firms, two
(2) were selected: Richard Flanders Enterprises, Inc. Earl Hagood,
Inc.
RECOMMENDED: That The School Board of Miami-Dade County, Florida
commission the firm of Richard Flanders Enterprises, Inc. to provide
HVAC Test & Balance Services for a two-year period, commencing
May 13, 1999 through May 12, 2001.
J-28 COMMISSIONING OF
EARL HAGOOD, INC. FOR HEATING, VENTILATING AND AIR CONDITIONING
(HVAC) TEST & BALANCE SERVICES
Staff has completed the selection process for Two (2) firms
applied and two (2) firms HVAC Test & Balance Services were
interviewed by the A/E Service Committee. Of these two (2) firms, two
(2) were selected: Earl Hagood, Inc. Richard Flanders Enterprises,
Inc.
RECOMMENDED: That The School Board of Miami-Dade County, Florida
commission the firm of Earl Hagood, Inc. to provide HVAC T e s t & Balance
Services for a two-year period, commencing May 13, 1999
through May 12, 2001.
J-32 AUTHORIZATION TO
ENTER INTO LEASE-PURCHASE CONTRACT WITH SBR JOINT VENTURE FOR THE
LEASE-PURCHASE CONSTRUCTION OF STATE SCHOOL “X”, A NEW
ELEMENTARY SCHOOL, PROJECT NO. A-0656
On March 17, 1999, the Board rescinded the lease-purchase award
to Florida Schoolhouse Developers, Inc. for construction of a new
elementary school, S/S ‘IX”, Project No. A-0656, and
awarded the project to SBR Joint Venture, contingent upon the
Superintendent finalizing certain terms and conditions of the
contract.
RECOMMENDED: That The School Board of Miami-Dade County, Florida,
authorize the Superintendent to complete the negotiations and enter
into a lease-purchase contract with SBR Joint Venture for
construction of a new elementary school, S/S “x”, Project
No. A-0656, upon acceptable terms and conditions, inclusive of those
outlined above.
J-33 APPROVAL OF GMP
(GUARANTEED MAXIMUM PRICE)
PROJECT NO. A-0265B-CM
RENOVATIONS
HIALEAH SENIOR HIGH SCHOOL
251 East 47* Street, Hialeah, Florida
At its recent meeting of November 18, 1998, the Board
commissioned James A. Cummings, Inc. as CM-at-Risk for Hialeah Senior
High School. This contract provides for design phase services and
presentation to the Board at the completion of design of a Guaranteed
Maximum Price for construction.
RECOMMENDED: That The School Board of Miami-Dade County, Florida,
approve GMP for Project No. A-02656-CM, Hialeah Senior High School,
in the amount of $4,094,250, which includes the amount of $119,250
for contingency.
J-34 REJECT ALL
BIDS
PROJECT NO. A-0681
DESIGN-BUILD MEDIA CENTER/MISCELLANEOUS RENOVATIONS
NORTH DADE MIDDLE SCHOOL
1840 NW 157 Street, Opa-Locka, Florida
Six Design/Build contractors responded to the Request for
Qualifications and three were selected for invitation to bid on the
design criteria. This project includes Minority Business Enterprise
Subcontracting Assistance Levels. Advertised bids received and opened
on April 27, 1999 by The School Board of Miami-Dade County, Florida
have been tabulated and analyzed as follows:
RECOMMENDED: That The School Board of Miami-Dade County,
Florida:
a) reject all bids on Project No. A-0681, Design-Build Media Center/Miscellaneous Renovations, North Dade Middle School because of defective specifications; and
b) direct the Superintendent to authorize the specifications to be corrected and advertise rebidding of the project.
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