Excerpts from Unofficial Minutes of April 9, 2003 Board Meeting

APPROVED Bid Opening Lists of February 27; March 6, 11, 13 and 18, 2003

APPROVED Minutes of the March 12, 2003 School Board meeting.

104,066 A-1 ACCEPTED* The report of proposed changes to the K-12 School Allocation Plan.

* Amended to accept recommendation with assurance that there are meetings with the parents and teachers.

104,067 A-2 AUTHORIZED* The initiation of rulemaking proceedings in accordance with the Administrative Procedure Act to amend School Board Rule 6Gx13- 1B-1.011, Parental Involvement – A Home-School Partnership.

* Amended to revise language by removing the words “will” and “shall”, and any other words that project the Board rule to be mandatory.

104,068 A-3 ADOPTED Amended School Board Rule 6Gx13-8C-1.21, Lobbyists, and authorize the Superintendent to file the rule with The School Board of Miami-Dade County, Florida, to be effective April 9, 2003.

104,069 A-4 APPROVED The remaining recommendations associated with the Superintendent’s reorganization, to be effective April 10, 2003, or as soon thereafter as can be facilitated.

104,070 A-5 AUTHORIZED* Implementation of educational programs for the 2003 Summer School Program, under Plan I for selected students in grades 8, 11, and 12, and Collaborative Parks and Recreation Initiative for elementary, middle, and senior high schools, July 7, 2003 through August 1, 2003.

* Amended to shape a program that tries to include as many suggestions as possible mentioned by Board members, keeping within the $21 million estimated amount.

104,071 A-6 RECEIVED *A recommendation for the issuance of a RFP to construction management consulting firms or individuals, to assess the School District’s construction program as to processes, staffing and staff alignments.

* Amended to assure that individual or consulting firm granted to run Construction is someone who has either been a Superintendent of Schools, Head a University or Community College, and one who understands how public sectors/county programs are run.

104,072 A-7 RECEIVED *The report on the pros and cons and general effects of privatization of the maintenance of nine schools in the District.

* Amended to have a conference session set up, according to the Sunshine standards, so that item is reviewed.

104,073 A-8 AMENDED The 2003 State Legislative Program to modify the position of the School Board related to Public Education Capital Outlay funds.

104,074 B-1 ENTERED Into a contractual agreement with the Exceptional Development Corporation of South Florida, to provide educational and related services for exceptional students, in an amount not to exceed $67,779, from April 10, 2003 through June 30, 2003.

104,075 B-2 AUTHORIZED The hosting of the Project 540 Student Leadership Conference for students and teacher-sponsors.

104,076 B-30 AUTHORIZED The expulsion of the student specified in the supplemental material SM-106 (2002-2003).

104,077 B-31 AUTHORIZED The expulsion of the student specified in the supplemental material SM-107 (2002-2003).

104,078 B-32 AUTHORIZED The expulsion of the student specified in the supplemental material SM-108 (2002-2003).

104,079 B-33 AUTHORIZED The expulsion of the student specified in the supplemental material SM-114 (2002-2003).

104,080 B-34 AUTHORIZED The expulsion of the student specified in the supplemental material SM-115 (2002-2003).

104,081 B-35 AUTHORIZED The expulsion of the student specified in the supplemental material Case No. 004AD(02‑03).

104,082 B-60 ACCEPTED A grant award from the Ewing Marion Kauffman Foundation for funding the Making a Job Project in the amount of $27,000 for the grant period of November 1, 2002 through July 30, 2003.

104,083 B-61 ACCEPTED A grant award from The United States Department of Health and Human Services, Centers for Disease Control and Prevention, for funding under Cooperative Agreement #U87/CCU422648-01: Improving the Health, Education, and Well-Being of Young People through Coordinated School Health Programs in the amount of $1,577,530 for the grant period of March 1, 2003 through February 28, 2008.

104,084 B-62 ACCEPTED A grant award from the Florida Department of Education in the amount of $175,000 for funding the 21^st Century Community Learning Center Program at Mater Academy East Charter School and Mater Center Charter School.

104,085 B-63 ACCEPTED Grant awards from the Florida Department of Education in the total amount of $1,650,000 for funding under the Public Charter School Federal Grant Program.

104,086 B-75 APPROVED The out-of-country field trip to Toronto, Canada, for students at Robert Russa Moton Elementary School, from May 1, 2003 through May 4, 2003.

104,087 B-76 APPROVED The out-of-country field trip to Prince Edward Island, Canada, for students at Miami Beach Senior High School, from April 30, 2003 through May 5, 2003.

104,088 B-77 ENTERED Into a contractual agreement with the Berlitz Language Center to provide Spanish instruction at Palmetto Elementary School at a cost not to exceed $105,416 from August 26, 2002 through June 11, 2003.

104,089 C-1 ENTERED A final order in the case of The School Board of Miami—Dade County, Florida v. Charles M. Kepler, Jr., DOAH Case No. 02-3502.

104,090 C-2 ENTERED A final order in the case of Joseph Mathos, Dr. Lawrence S. Feldman, Frederic E. Conde, and Carolyn W. Bonner v. The School Board of Miami-Dade County, Florida, denying the Petitions of Hearing Affecting Substantial Interest filed on behalf of these administrators in the manner set forth in the proposed order.

104,091 C-20 ADOPTED Amended Board Rule 6Gx13-7B-1.02, Architectural, Engineering, and Inspection Services – Authority of Superintendent of Schools to Employ.

104,092 C-21 ADOPTED New School Board Rule 6Gx13-8C-1.141, Meetings—Member Conferences, and authorize the Superintendent to file the rule with The School Board of Miami-Dade County, Florida, to be effective April 9, 2003.

104,093 C-22 AUTHORIZED The initiation of rulemaking proceedings in accordance with the Administrative Procedure Act to amend School Board Rule 6Gx13-2C-1.083, Educational Facilities Planning, Site Selection and Acquisition, and Construction.

104,094 C-23 AUTHORIZED The initiation of rulemaking proceedings in accordance with the Administrative Procedure Act to amend School Board Rule 6Gx13- 4D-1.022, Manual of Procedures for Managerial Exempt Personnel.

104,095 C-24 AUTHORIZED The initiation of rulemaking proceedings in accordance with the Administrative Procedure Act to amend School Board Rule 6Gx13-7B-1.02, Architectural, Engineering, and Inspection Services—Authority of Superintendent of School to Employ.

104,096 D-1 DISCUSSED New Business: Board Members.

104,097 D-2 AUTHORIZED The initiation of a pilot program called, “The Executive Partnership,” in cooperation with the Coalition of Chambers of Commerce.

104,098 D-3 TABLED Proposed rule 6Gx13-8C-1.21-School Board-Methods of Operation-Lobbyists.

104,099 D-4 DIRECTED The Superintendent to conduct a study comparing the M-DCPS Prototype Facilities Lists program requirements with the minimum statutory requirements for the construction of instruction and core spaces.

104,100 D-5 DIRECTED The Superintendent to evaluate the District’s design standards and recommended revisions to achieve cost savings.

**** D-6 WITHDREW Approval of Resolution No. 03-22 recognizing May 2003 as Haitian Heritage/Cultural Month.

**** D-7 WITHDREW Approval of Resolution No. 03-23 supporting the recognition of May 2003 as Asian-Pacific American Heritage Month.

104,101 D-8 DIRECTED The Board Attorney to review Board Rule 6Gx13-7E-1.02, Educational Facilities-Naming, and present any advisable revisions for clarity to the Board at the meeting of May 14, 2003.

104,102 D-9 REQUESTED The Superintendent to mandate the integration of the “WalkSafe” Pedestrian Safety Program, develop by the University of Miami-Dade County Public School’s Pedestrian/Bus Safety Education Program, grades K-5 Districtwide. No local funds are required.

104,103 D-10 DIRECTED The Superintendent to initiate a compensation study for managerial exempt personnel; and provided recommendations to the Board for a salary schedule for MEP positions at its August 20, 2003 Board meeting.

**** D-11 WITHDREW The review of the MEP Manual and MEP contracts for consistency with the Florida Education Code and with matters concerning appointments, non-renewals, non-reappointments, reassignments and cancellations of contract and termination of employment.

104,104 D-12 DIRECTED The Superintendent to provide a position paper on District reform initiatives and direct the Board Attorney to provide an opinion on any legal implications associated with implementing those initiatives.

104,105 D-13 DIRECTED The Superintendent of Schools to provide a status report on the implementation of the recommendations of the 2001-2002 Ad Hoc Multilingual Task Force.

104,106 D-14 DIRECTED The Superintendent and M-DCPS Chief of Police to brief the School Board on our state of preparedness as a School District.

104,107 D-15 AMENDED The 2003 State Legislative Program to establish as a legislative priority of flexibility in the implementation of Amendment 9: Class Size Reduction.

104,108 D-16 AUTHORIZED The Superintendent to conduct the implementation of the “Knowledge is Power Program” (KIPP Academy) in selected District or charter schools.

104,109 D-17 AUTHORIZED* The initiation of rulemaking proceedings in accordance with the Administrative Procedure Act to amend School Board Rule 6Gx13- 2C-1.14, Office of Management and Compliance Audits.

* Amended to have a conference session before the rule is brought back for a second reading.

104,110 D-18 DIRECTED* The Superintendent to create individual committees to review the policies and procedures, current and projected workload, current and projected manpower requirement and established the most efficient work plan that meets the needs of the District in four areas, as delineated in the Official Agenda.

* Amended to include union participation.

104,111 D-19 RESCINDED* Actions taken on March 26, 2003 in regard to Class Size Reduction and Implementation of Remedial Program for 2003-2004 School Year.

104,112 **** RECONSIDERED The following action taken on Agenda Item SP-2, at the March 26, 2003 Special School Board meeting: “…that The School Board of Miami-Dade County, Florida, authorized the reduction in basic pupil-teacher ratios by one (1) student district-wide. The Board shall exclude the previously rescinded action to not include lowering class size by one (1) student.” A vote was taken on the reconsidered item, which carried 8-0.

104,113 E-1 ADOPTED Resolution No. 03-21, authorizing the Superintendent or his designee to initiate eminent domain proceedings to acquire a + 56.2-acre site located at Okeechobee Road and NW 92 Avenue, Hialeah Gardens, Florida, for the siting of proposed State School “JJJ”, State School MM1” and State School “V1” within Region I.

**** E-2 WITHDREW The Joint Participation Agreement (JPA) with Miami-Dade County for off-site improvements directly resulting from the construction of State School “Z-1” at Miami Heights Elementary School site, Project No. A0637.

104,114 E-4 AUTHORIZED The renewal of the lease agreement with Glades Baseball and Softball League, Inc., for use of the playfield area at Glades Middle School, at an annual rental rate of $1.00.

104,115 E-5 DIRECTED The Superintendent to complete the activities listed herein, under Short-Term Action Plan, and provide a progress update to the Board at the July 9, 2003 meeting.

104,116 E-15 COMMISSIONED The firms of Evans Environmental & Geosciences, Law Engineering and Environmental Services, Inc., Nutting Engineers of Florida, Inc., Professional Service Industries, Inc., and Professional Engineering & Inspection Company, Inc., to perform geotechnical, construction materials testing and environment assessment consulting services for a term of two (2) years, commencing March 12, 2003 through March 11, 2005.

104,117 E-16 COMMISSIONED The firm of Post Buckley Schuh & Jernigan to perform architectural/engineering services for the fire sprinkler and emergency lighting project at Miami Carol City Senior High School, with an estimated construction cost of $1,500,000.

104,118 E-17 COMMISSIONED The firm of H.J. Ross Associates, Inc., to provide Special Projects Consultant (SPC) mechanical engineering services, as delineated in the Official Agenda.

104,119 E-18 COMMISSIONED The firms of Avart, Inc., and LIVS Associates to provide Special Projects Consultant (SPC) structural engineering services, as delineated in the Official Agenda.

104,120 E-19 COMMISSIONED The firm of Zyscovich, Inc., to prepare and administer the design criteria package for the new Middle Learning Center addition at Linda Lentin Elementary School, as delineated in the Official Agenda.

104,121 E-20 CONFIRMED Change Order No. 5 on Project No. A0405, Additions, Remodeling and Renovations, Miami Lakes Technical Senior High School for a credit of $73,516.

104,122 E-21 CONFIRMED Change Order No. 5 on Project No. A0670, Additions, Remodeling and Renovations, Westview Middle School for an additional cost of $48,334 and a time extension of 10 days.

104,123 E-22 CONFIRMED Change Order No. 1 on Project No. A0750B, New Construction - Media Center, Lorah Park Elementary School for an additional cost of $154,360 and a time extension of 104 days.

104,124 E-23 CONFIRMED Final Change Order No. 4 on Project No. A0497, Additions, Remodeling and Renovations, Fairlawn Elementary School for an additional cost of $39,499 and a time extension of 120 days.

104,125 E-24 CONFIRMED Final Change Order No. 3 on Project No. A-0499, Addition, Remodeling and Renovations, Glades Middle School for a credit of $14,450.

104,126 E-25 CONFIRMED Final Change Order No. 11 on Project No. A0587, New Facility, Biscayne Nature Center for a credit of $205,819.

104,127 E-27 AWARDED Project No. LP0024, Design-Build, Renovation of Science Classrooms, Homestead Senior High School to Hewett-Kier Construction, Inc., 3451 NW 14^th Avenue, Pompano Beach, FL 33064.

104,128 E-50 AUTHORIZED The Superintendent to increase the maximum value under the contractual agreement with TRAN Construction, Inc., Contract No. JOC02-SC from $1,000,000 to $2,000,000, as allowed under Article 13 of the agreement.

104,129 E-51 AUTHORIZED The extension of the current term contract for General Removal of Asbestos Containing Materials in ACCESS Centers 1 and 2 schools, Contract ASB/TB-2002-GR/1 & 2, between MCO Environmental, Inc. and Miami-Dade County Public Schools, under the same terms and conditions, for an additional year from May 17, 2003 until May 16, 2004.

104,130 E-52 AUTHORIZED The extension of the current term contract compensation limit for General Removal of Asbestos Containing Materials in ACCESS Centers 3 and 4 schools, Contract ASB/TB-2002-GR/3 & 4, between Sal’s Abatement Corporation and Miami-Dade County Public Schools, under the same terms and conditions, for an additional $500,000.

104,131 E-53 AUTHORIZED The extension of the current term contract for General Removal of Asbestos Containing Materials in ACCESS Centers 5 and 6 schools, Contract ASB/TB-2002-GR/5 & 6, between Decon Environmental & Engineering, Inc. and Miami-Dade County Public Schools, under the same terms and conditions, for an additional year from May 17, 2003 until May 16, 2004.

104,132 F-1 APPROVED The list of contractors for prequalification and authorize staff to issue a certificate to each contractor, certifying prequalification for a period of one (1) year.

104,133 F-11 AUTHORIZED The execution of the water line easement at the John H. Schee Transportation Site, Project No. A0592B, in favor of Miami-Dade County.

104,134 F-12 AUTHORIZED The execution of the Absolute Bill of Sale for water facilities at the Thena Crowder Elementary School site, Project No. A0653, in favor of Miami-Dade County.

104,135 F-13 AUTHORIZED The suspension of Ms. Patricia A. Cummings, School Bus Driver, at North Transportation Center, for 30 calendar days without pay, pending the outcome of a hearing, if requested.

104,136 F-14 AUTHORIZED The suspension of Ms. Carolyn T. Dye, School Bus Driver, at Southwest Transportation Center, for 30 calendar days without pay, pending the outcome of a hearing, if requested.

104,137 F-15 AUTHORIZED The suspension and initiation of dismissal proceedings against Ms. Annette Hart, Bus Aide, at Central East Transportation Center, pending the outcome of a hearing, if requested.

104,138 F-16 AUTHORIZED The suspension and initiation of dismissal proceedings against Ms. Sabrina L. Henderson, School Bus Driver, at Southwest Transportation Center, pending the outcome of a hearing, if requested.

104,139 F-17 AUTHORIZED The suspension and initiation of dismissal proceedings against Ms. Michelle King, School Bus Driver, at South Transportation Center, pending the outcome of a hearing, if requested.

104,140 F-18 AUTHORIZED The suspension and initiation of dismissal proceedings against Ms. Tanya D. Mitchell, School Bus Driver, at North Transportation Center, pending the outcome of a hearing, if requested.

104,141 F-19 AUTHORIZED The suspension and initiation of dismissal proceedings against Mr. Marc S. Morgan, Custodian at Melrose Elementary School, pending the outcome of a hearing, if requested.

104,142 F-20 AUTHORIZED The suspension and initiation of dismissal proceedings against Mr. Michael A. Robinson, Bus Aide, at Northeast Transportation Center, pending the outcome of a hearing, if requested.

104,143 F-21 AUTHORIZED The suspension and initiation of dismissal proceedings against Mr. Joseph Russ, Custodian, at Southwood Middle School, for 30 work days without pay, pending the outcome of a hearing, if requested.

104,144 F-22 AUTHORIZED The suspension and initiation of dismissal proceedings against Mr. Robert H. Smith, Jr., Paraprofessional, at Thomas Jefferson Middle School, pending the outcome of a hearing, if requested.

104,145 G-16 RECEIVED The Monthly Financial Report for February 2003.

104,146 G-31 APPOINTED Edwards & Carstarphen as special tax co-counsel for the duration of the term assigned to McCrary and Associates, which expires on November 1, 2003.

104,147 G-41 SUBMITTED An application to the Florida Department of Education to sponsor the Summer Food Service Program for Children 2003.

104,148 G-42 ENTERED Into a contractual agreement with the City of Miami for the Department of Food and Nutrition to provide meals for participants in the city’s summer program from June 16, 2003 through August 15, 2003.

**** G-46 WITHDREW Award of RFP #082-CC10, 403(B) 401(A) Terminal Leave Retirement Plan

104,149 G-47 AUTHORIZED Arthur J. Gallagher & Co., to secure and bind maximum available limits of all risk, replacement cost property insurance coverage, annual premiums not to exceed $22 million, effective May 1, 2003.

104,150 G-48 RECOGNIZED The notification of termination of students accident insurance coverage provided by Hartford Life Insurance Company (A.M. Best A++ XI), through School Insurance of Florida.

104,151 G-60 RECEIVED The report of purchases made utilizing other government bids.

104,152 G-61 AWARDED Bid No. 029-CC10 – Reinforced Concrete and Associated Services (Supply and Install), as delineated in the Official Agenda.

104,153 G-62 AUTHORIZED Procurement and Materials Management, to utilize various contracts, as delineated in the Official Agenda.

104,154 G-63 AUTHORIZED The extension of Contract No. 046-AA11 – Full-Color Copiers, Digital Duplicators, Digital Multifunctional Devices and Document Imaging Systems, Catalog Discount Bid, as delineated in the Official Agenda.

104,155 G-64 AUTHORIZED The extension of Contract No. 192-AA11 – Full-Color Copiers, Digital Duplicators, Digital Multifunctional Devices and Document Imaging Systems Catalog Discount, Part II, as delineated in the Official Agenda.

104,156 G-65 AUTHORIZED The extension of Contract No. 057-BB02 - Solid-Waste Collection, with United Environmental Waste Service.

104,157 G-66 AWARDED Bid No. 069-CC07 – COLLISION-DAMAGE REPAIRS - CARS, LIGHT AND MEDIUM TRUCKS, as delineated in the Official Agenda.

104,158 G-67 CORRECTED Terminated and re-awarded Bid No. 082-BB03 – Frozen Pizza, Pasta and Cheese Products, as delineated in the Official Agenda.

104,159 G-68 CORRECTED Partial award Bid No. 006-CC03 – Fruit Juices, to purchase, to M & B Products, Inc.

104,160 G-69 AUTHORIZED The extension of Contract No. 201-XX10 – Water-Based Fire Protection System Service Contract (rebid), as delineated in the Official Agenda.

104,161 G-70 AWARDED Bid No. 076-CC09– Building Material: Lumber, as delineated in the Official Agenda.

104,162 G-71 AUTHORIZED The extension of Contract No. 072-AA05 – Classroom Supplies, as delineated in the Official Agenda.

104,163 G-72 TERMINATED Award item 1 on Contract No. 042-BB09 - Printing Of Hall Pass, and rewarded item 1 on Contract No. 042-BB02 - Printing of Hall Pass, as delineated in the Official Agenda.

104,164 G-73 AUTHORIZED The extension of Contract No. 108-AA10 – Physical Examinations – Bus Drivers, South of Flagler Street, with Legion Park Medical Center.

104,165 G-74 AUTHORIZED The extension of Contract No. 068-AA07—Automotive Repairs for School Board Vehicles, as delineated in the Official Agenda.

104,166 G-75 AUTHORIZED The extension of Contract No. 072-BB10 – Physical Examinations – Bus Drivers, North Of Flagler Street, with Preventive Medicine Testing Centers, Inc.

104,167 G-76 AWARDED Bid No. 087-CC04 – Computer-Equipment Service And Repair (on-site), as delineated in the Official Agenda.

104,168 G-77 AWARDED Bid No. 062-CC09 – Maintenance Service for Printing Equipment, to KMP Enterprises.

104,169 G-78 AWARDED Bid No. 025-CC04 – Painting and Incidental Work, as delineated in the Official Agenda.

104,170 H-1 APPROVED The instructional and non-instructional appointments, reassignments, leaves, and separations as included in Personnel Action Listing 926.

104,171 H-2 APPROVED The recommendations of appointments and lateral assignments of Managerial Exempt, Professional, and Technical Personnel for 2002-2003.

104,172 H-3 AUTHORIZED The designation of positions, as delineated in the Official Agenda, into the Senior Management Service Class of the Florida Retirement System, effective May 1, 2003.

104,173 H-4 APPROVED Nominations of the instructional personnel whose names appear on Appointment List 1 for professional service contract.

104,174 H-5 APPROVED Nominations of instructional supervisors, assistant principals, and principals whose names appear on Appointment List 2 for annual contract.

104,175 H-6 APPROVED Nominations of the instructional staff members whose names appear on Appointment List 3 for annual contract.

104,176 H-7 APPROVED Nominations of staff members whose names appear on Appointment List 4 for annual contract.

104,177 H-8 ESTABLISHED The contracted position of Chief Engineer, Media Programs; and appointed and assigned Mr. Stephen P. Flanagan to Chief Engineer, Media Programs, effective April 9, 2003, or as soon thereafter as can be facilitated.

**** I-1 WITHDREW The Superintendent to host a Technology Leadership Symposium for Administrators.

**** I-2 WITHDREW A contractual agreement with the Florida Virtual School (FLVS) to franchise two online courses from April 10, 2003 to June 30, 2004 not to exceed $20,000.

Adjourned

/svl